Financial Information
Students assume responsibility for all costs incurred as a result of enrolling at Santa Clara University. It is the student's responsibility to be aware of his/her account balance, financial deadlines, refund policies, financial aid information, and to maintain current valid address information at all times to ensure receipt of all University correspondence in a timely manner. All major correspondence is sent to the student's SCU gmail account, which is the official email system used by the University. Students are responsible for checking their Santa Clara email regularly for important information and updates.
Financial Terms and Conditions
Students are required to accept the financial terms and conditions outlined by the University in order to continue their enrollment at SCU. Students will be prompted to accept the terms and conditions, on an annual basis, upon their login to eCampus. Students will not have access to their Student Center until they have read and agreed to the information contained on the page(s) prompted. By accepting SCU's financial terms and conditions, students are agreeing to pay and to abide by all policies and procedures as published.
Tuition and Fees
The Board of Trustees, upon the recommendation of the President and the Provost, sets the annual academic year tuition rate and the summer session tuition rate for all programs. Tuition and fees are reviewed and updated prior to the start of the next academic year. Students are charged tuition based on the rates approved by the Board of Trustees. Refer to: www.scu.edu/about/tuition.cfm for details. Tuition and fee rate differences found in other publications will not be honored.
Evening MBA/MSIS tuition, per quarter unit......$1,234
Evening MBA/MSIS course audit fee, per quarter unit (for alumni only)......$740
M.S. in Finance & Analytics and Online MSFA Programs tuition, per quarter unit......$1,358
M.S. in Business Analytics and Online MSBA Programs tuition, per quarter unit......$1,358
Online M.S. in Marketing.....$1,146
Executive MBA tuition per quarter tuition (continuing cohort)......$22,343
Executive MBA tuition, per quarter tuition (incoming cohort)......$23,013
Late registration fee......$100
Late payment fee (per monthly payment deadline )......$100
Course drop/swap fee (per course)......$50
Graduate Business Student Association Fee* (per quarter)......$50
This fee is payable each quarter of registration regardless of the number of units for which the student is registered.
Mandatory Health Insurance
Annual Graduate Student Health Insurance
Santa Clara University requires all degree seeking students enrolled at least half-time in their school or college to have health insurance (excluding certificate and online programs). This requirement helps to protect against unexpected high medical costs and provides access to quality health care.
Students may purchase the university sponsored Student Health Insurance Plan but are not required to if they can provide proof of other insurance coverage comparable to the Student Health Insurance Plan as outlined in the benefit and waiver requirements on our website. The premium for the 2022-2023 Student Health Insurance Plan is TBD. Students with comparable health insurance must complete the Online Waiver Form with their own insurance information. For details and deadlines on completing the waiver or on-line insurance enrollment option go to www.scu.edu/cowell/ and click on Student Health Insurance.
Attention: F-1 and J-1 International Students
F-1 VISA STUDENTS
All F-1 visa international students, regardless of number of units, must be enrolled in the SCU-sponsored health insurance plan unless the student meets the waiver exception below. Please see Cowell website at www.scu.edu/cowell/insurance for detailed information.
- Currently an enrolled dependent on a spouse/parent/partner or employee US based and Affordable Care Act compliant plan.
J-1 VISA STUDENTS
All J-1 visa international students, regardless of number of units, will be automatically enrolled into the SCU-sponsored health insurance plan. There are no exceptions to this rule.
Annual 2022-2023 Waiver Deadlines
All students will be subject to the waiver and insurance billing process as outlined below:
By July 22, 2022 -- Health Insurance Waiver must be completed to avoid having your student account charged the annual premium on July 27, 2022.
After July 27, 2022 -- Online Health Insurance Waiver form must be completed by the waiver deadline of September 23, 2022 in order to have the health insurance charge reversed from your student account within 3-5 business days.
By August 21, 2022 -- If the health insurance credit is not posted to your student account and financial arrangements to cover health insurance charge are not completed, then a late payment fee will be charged and a hold will be placed on your student account.
By September 23, 2022 -- The Online Health Insurance Waiver must be completed in order to have the health insurance charge reversed within 3-5 business days.
After September 23, 2022 -- The health insurance charge will remain on your student account. THIS CHARGE WILL NOT BE REVERSED.
All students are welcome to use the Cowell Center regardless of their insurance. Graduate students who have medical insurance other than the university sponsored Student Health Insurance Plan, may access health care services by paying a quarterly fee. Any fees associated with a student's visit will be billed to their student account for payment. We DO NOT bill insurance companies. Students may request a receipt from the receptionist at the Cowell Center so they may file a claim form with their insurance company.
Immunization Requirements
All incoming students (undergraduates, graduates, transfers, and re-admits) are required to comply with the Santa Clara University immunization requirements.
New students are required to provide their full immunization record online through the Cowell Center My Student Health Portal from the MySCU Portal. An official immunization record from your doctor is required. The deadline to submit your immunization for the Fall 2022 Quarter is August 1, 2022.
See requirements below.
All students:
Measles, Mumps and Rubella (MMR)
Varicella (Chickenpox)
Tetanus, Diphtheria and Pertussis (Tdap)
Hepatitis B vaccine (Hep B)
Meningococcal conjugate (Meningitis) Menactra or Menveo
COVID-19 (up to date, i.e. fully vaccinated and boosted when eligible)
Students living on-campus:
- Meningococcal B - Bexsero or Trumenba.
Students from outside the US (click here for a list of high burden TB countries): Tuberculosis Screening (Blood Test): T-SPOT or Quantiferon Gold.
Detailed information on vaccination requirements can be found here.
Self- Reported Medical History Form
New students are required to complete their Medical History Form online through the Cowell Center, My Student Health Portal from the MySCU Portal. The deadline to submit for the Fall 2022 Quarter is August 1, 2022.
How to Submit Immunization Record and Self-Reported Medical History Form
An official immunization record from your doctor is required and can be uploaded through the COWELL CENTER, My Student Health Portal, at MySCU Portal.
The required Medical History form is located within the COWELL CENTER, My Student Health Portal.
To upload and complete both documents, please follow the steps below.
To access the MY SCU Portal you will need your SCU username and password.
Once inside the MY SCU Portal, please click on the COWELL CENTER, My Student Health Portal.
Once inside COWELL CENTER, My Student Health Portal, please confirm your date of birth.
Once inside your portal, please follow the directions for required documentation.
Other Fees
Non-refundable Application Fee: $158
Enrollment Deposit:
Evening MBA, MSIS: $750
MSFA, MSBA: $1,000
Executive MBA: $1,500
Parking permits are required for all users of University parking facilities. Permits can be purchased at Campus Safety Services in the parking garage. Parking per term may be arranged through Campus Safety Services.
Billing and Payment Procedures
Student Accounts and Billing
Students assume responsibility for all costs incurred as a result of enrolling at Santa Clara University and agree to abide by applicable University policies and procedures. Students may designate a third party (e.g. spouse, parent, family member) to be an Authorized Payer for the purpose of reviewing the student account and billing information and remitting payment on their behalf. However, it is still the student's responsibility to make sure all financial obligations are completed by the published deadlines. Students receive monthly bills electronically and are accessible through University eCampus. A billing notification will be sent to the student's assigned SCU gmail account and to the e-mail address of any Authorized Payer. Students may also forward their billing statements electronically to any third party they authorize for remitting payment. In compliance with FERPA, Family Educational Rights and Privacy Act of 1974, Santa Clara University is prohibited from providing your student financial and non-directory academic information to a third party including parents, spouse, guardian, etc., without a release. This information includes, but is not limited to, all student billing items, awarded financial aid, enrollment status, 1098-T forms, and various student financial or academic information. Students can complete the FERPA information through eCampus. Log into eCampus, click the Academic tile, click FERPA release, and complete the required information.
Students are obligated to pay their applicable tuition and fees by the published term payment deadline. Students enrolling after the initial payment deadline may be required to pre-pay for tuition before enrollment is granted. Registered students who do not formally withdraw from the University are responsible for all tuition and fees assessed to their account, as well as any penalty charges incurred for nonpayment. Nonattendance does not relieve the student of his or her obligation to pay tuition and fees.
Additional information, including detailed instructions on Santa Clara University's billing and payment procedures, are located at www.scu.edu/bursar.
Billing Dates and Deadlines - Please Refer to Academic Calendar
Fall Billing available August 1 Payment due August 21
Winter Billing available December 1 Payment due December 21 Spring Billing available March 1 Payment due March 21 Summer Billing available May 1 Payment due May 21
Payment Methods
Santa Clara University offers a variety of payment methods to assist students with their financial obligations. Please visit our Bursar's office website for additional payment information: https://www.scu.edu/bursar/paymentoptions/.
Payment by Electronic Check
A student or Authorized Payer can make online payments by processing a fund transfer directly from his/her personal checking or savings account through our third-party vendor's website accessible via the University eCampus system SCU Pay Site. Please note that a bank may reject a fund transfer if it exceeds a specific amount. Check with your bank about daily limits to prevent returned payment transactions. Payers are able to make electronic check payments online without incurring a transaction fee.
Payment by Mail
Payment for student account charges can be mailed to the University's cash management service lockbox. Please enclose a copy of the billing statement with your paper or cashier's check made payable to Santa Clara University and mail both items to: SCU Payment Processing, PO Box 550, Santa Clara CA 95052-0550.
Payment In Person
Payments for student account charges may be made in person by personal/cashier's check, money order or cash at the OneStop office located in the Admissions & Enrollment Services Building. There are computer kiosks located in the OneStop office for the convenience of students and payers to make online payments. The University does not accept debit or credit card payments for student account charges.
International Payment by Wire Transfer
International students may submit payment quickly and securely through eCampus. Authorized Payers and other third-party payers can make payments by accessing the following link: https://payment.flywire.com/pay/payment .. Students are able to benefit from excellent exchange rates and payment can usually be made in the student's home currency.
Payment Plans
Currently enrolled students may be eligible to enroll in a monthly payment plan to assist with budgeting needs. The online only monthly payment plan can be accessed by logging into eCampus and selecting the Financial Account Tile. There is a $40 non-refundable enrollment fee each quarter and students must have a US bank account to enroll in the term plan. The first payment along with the enrollment fee are due upon enrollment and all subsequent payments will be processed automatically each month thereafter. Plans are subject to rebalancing based upon changes in enrollment and/or financial aid. Participants must enroll each quarter; there is no automatic re-enrollment. Information about these plans is available on the Bursar's Office website: https://www.scu.edu/bursar/paymentoptions/
Delinquent Payments
If all charges on a student's account are not cleared by payment, enrollment in the payment plan, financial aid, or loan disbursement by the payment deadline, a late payment fee will be assessed to the student's account and a hold will be placed on the student's record. A hold on a student's record prevents the release of diplomas and certifications, prevents access to any registration services, and may limit access to other University services. Students who have unpaid accounts at the University or who defer payment without approval are subject to dismissal from the University. All unpaid balances will accrue 10 percent interest per annum on the balance remaining from the date of default, in accordance with California state law.
Delinquent student accounts may be reported to one or more of the major credit bureaus and may be forwarded to an outside collection agency or an attorney for assistance in recovering the debt owed to the University. The student is responsible for all costs incurred to collect outstanding debt, including but not limited to accrued interest, late fees, court costs, collection fees, and attorney fees. All outstanding bills and costs of collection incurred by the University must be paid in full prior to a student re-enrolling at the University.
Refunds for Credit Balances
Refunds will be granted only for student accounts reflecting a credit balance. A refund will not be granted based on anticipated aid. All financial aid must be disbursed on to a student's account before a refund is processed. It is the student's responsibility to make sure all necessary documentation is complete and submitted to the Financial Aid Office so that aid can be disbursed properly and in a timely fashion. Payment received by personal check will have a 14 calendar day hold before a refund can be issued; electronic check payments require a 7 calendar day hold. Additional information related to refund policies can be found on the Bursar's website: www.scu.edu/bursar/refund
Billing Disputes
If a student wishes to dispute any charges on his or her billing statement, a written explanation should be forwarded to: Santa Clara University, Bursar's Office, 500 El Camino Real, Santa Clara, CA 95053-0615. The Bursar's Office must receive written correspondence within 60 days from the billing statement date on which the item in question appeared. Communication can be made by telephone, but doing so will not preserve the student's rights.
Communication should include the student's name, SCU identification number, the amount in question, and a brief explanation. Payment for the amount in question is not required while the investigation is in progress; all other items not in question must be paid by the due date. If the amount in question is found to be correct, payment must be submitted to the Bursar's Office immediately upon notification.
Tuition Refund Policy
Students who formally withdraw from the University or drop courses are eligible for tuition refunds in accordance with the policies outlined below. No refunds are made for any fees. Certain graduate programs do not follow the Bursar's Refund policy. Please be sure to refer to your academic calendar or contact the Record's office for additional information. The effective date used for the determination of any tuition refund is the date on which notification of withdrawal is received by the student's respective Records Office or the date in which the student drops his or her course online--not the last date of attendance. Students who fail to drop a course, even if they do not attend, or fail to notify the University of their intent to withdraw, regardless of the reason, will be responsible to pay all tuition and fee charges.
Neither informing an individual faculty member, an academic department, nor the Dean's Office constitutes an official withdrawal from the University. The official date of withdrawal from the University cannot be backdated prior to the date on which the student submits the applicable withdrawal form or the Records Office receives notification.
4 Unit Courses
Students who drop a 4 unit courses or withdraw from the University will receive a tuition refund in accordance with the following:
By the end of the first week of classes -- full tuition refund for the term, less any applicable fees
By the end of the second week of classes -- a 50 percent tuition refund for the term, less any applicable fees
By the end of the third week of classes -- a 25 percent tuition refund for the term, less any applicable fees
After the third week of classes -- no tuition refund for the term
Please note: Students may drop courses online until 11:59 p.m., P.T., on the Sunday immediately following the beginning of the term and still receive a 100 percent refund. However, this is only valid if a student has no registration holds and does not require assistance from a staff member. All other transactions must be completed by 12pm on the first Friday of the term.
2 Unit Courses
Students who drop 2 unit courses or withdraw from the University will receive a tuition refund in accordance with the following:
Prior to the second class meeting - a full tuition refund, less any applicable fees
No tuition refund as of the second class meeting and thereafter
Saturday Courses
Students enrolled in a weekend course in which the first class meeting is after the first week of the term must provide written notification to their respective Records Office of their intent to withdraw or drop any weekend/off cycle course(s). Failure to comply with this process will result in an irreversible forfeit of tuition.
The following refund schedule applies:
Students will receive a full tuition refund, less any applicable fees, if written notification is received by 5 p.m. on the Tuesday immediately following the first class meeting.
Students will receive a 50 percent tuition refund, less any applicable fees, if written notification is received by 5 p.m. on the Tuesday immediately following the second class meeting.
1 Unit Courses
Students enrolled in a 1 unit course must provide written notification to their respective Records Office of their intent to withdraw or drop any course(s). Failure to comply with this process will result in an irreversible forfeit of tuition.
The following refund schedule applies:
Students will receive a full tuition refund, less any applicable fees, if written notification is received within two business days prior to the first class meeting.
Students will receive 50 percent tuition refund, less any applicable fees, after the first class meeting and prior to the second meeting.
If the course has only one session no refund will be granted.
Executive MBA Program
The Executive MBA tuition is a flat rate tuition amount, and charged in equal amounts over the respective quarters of the program. Registration is processed by the program office each quarter, which generates the quarterly charge.
The following refund and withdrawal policies apply:
Students will receive a full tuition refund of the first quarter charge, less any applicable fees, if written notification to the Office of Graduate Programs is received within one business day prior to the first day of classes.
Students will receive a full tuition refund of the first quarter charge, less a $3,000 charge and any applicable fees, if written notification to the Office of Graduate Programs is received within one business day prior to the first day of fall classes on campus.
The EMBA program is cohort based, and continuous enrollment is required. Students who wish to withdraw in subsequent quarters must notify the Office of Graduate Programs in writing within two business days prior to the first day of classes in order to avoid the quarterly tuition charge and any applicable fees.
Students are prohibited from dropping individual classes within a quarter. There are no partial refunds for dropped courses within the term.
Leave of Absence
A leave of absence request must be made in writing to the Graduate Business Programs Office. Students approved must return the following year and join the next EMBA cohort at the quarter when the leave was granted. Students are limited to one leave of absence during the duration of the program, and are not charged during the leave period, as registration generates billing.
Financial Hardship
Students who withdraw from the University or drop courses due to an illness, injury, or psychological/emotional condition are eligible for a tuition refund in accordance with the schedule above. Tuition insurance may be purchased to cover tuition charges for diagnosed medical or mental health related withdrawals that occur after the first week of the term.
Santa Clara University degree students who withdraw from the University or who are administratively withdrawn from the University after the third week of the term due to a qualifying financial hardship may be eligible for an allocation from the student hardship fund for 25 percent of the tuition charges for that term. Qualifying financial hardships include: (1) death, disabling injury, medical emergency, (2) loss of job by an independent student, (3) medical or other emergency involving a dependent of an independent student, and (4) student deployment for active military duty. The Vice Provost for Student Life or designee, in consultation with the Financial Aid Office, will determine qualifying financial hardships and any allocation from the student hardship fund. Students must submit a request for an allocation from the student hardship fund by the end of the applicable term.
Santa Clara University reserves the right to change tuition, room and board, fees, or other costs, to modify its services, or change its programs at any time. In addition, no refunds of tuition, room and board, fees or other costs will be made because of curtailed services resulting from strikes, acts of God, civil insurrection, riots or threats thereof, changed economic conditions, national emergency, or other causes beyond the control of Santa Clara University.
Tuition Insurance Protection
Students and families may protect themselves against financial loss due to an unexpected withdrawal from the University by purchasing tuition insurance coverage, The University has partnered with A.W.G. Dewar, Inc., to offer this low cost plan to protect from loss of funds paid for tuition should it be necessary to completely withdraw from the University during the term for diagnosed medical or mental health reasons. Plan enrollment is available annually or quarterly. Enrollment must be completed prior to the first day of the quarter. Information on the tuition insurance plan is available on the Dewars' website at: www.collegerefund.com or the Bursar's Office website at: www.scu.edu/bursar/tuitionprotection.
Financial Aid
Financial assistance for Graduate Business Programs students is available. The University Financial Aid Office administers student loan programs and other state or federal grants (except veterans' assistance) and federal work-study. Contact the OneStop Office at 408-551-1000 or visit the Financial Aid website. Partial scholarships are available for admitted students through the Leavey School of Business.
Financial Scholarships
For those students who demonstrate outstanding academic achievement, the Graduate Business School provides limited student aid in the form of merit scholarships that covers partial tuition. These funds are awarded at the time of admission by the Graduate Business Admissions Office and disbursed by the Financial Aid Office. No additional application is required. The merit-based scholarships are based on previous outstanding accomplishments such as community service, professional accomplishments and outstanding scholarship. Decisions are made at the discretion of the Graduate Business Admissions Office, and scholarships can only be granted once.
Federal Direct Loans
Financial aid is available to MBA/M.S. students who are U.S. citizens or eligible non-citizens. To apply, complete the Free Application for Federal Student Aid.
William D. Ford Federal Direct Unsubsidized Loans
The unsubsidized William D. Ford Federal Direct Loan is a federally funded low-interest student loan administered by the United States Department of Education. Under the Federal Direct Loan program, a student may borrow funds for education-related expenses. Loan information:
Non need-based
Must be enrolled at least half-time
Federal Loan rates determined by lender
FAFSA required annually
Must complete Entrance Counseling & a Master Promissory Note
Must meet satisfactory academic progress standards
Repayment begins six months after enrollment drops below half time
Subject to federal change
Additional information may be obtained from the OneStop Office located in the Schott Admissions & Enrollment Services Building, by calling 408-551-1000 or emailing them at onestop@scu.edu.
William D. Ford Federal Direct Graduate PLUS Loans
Graduate students may need to borrow beyond the unsubsidized loan to pay for their education. The William D. Ford Direct Graduate PLUS Loan program is designed to provide additional federal assistance to students. Federal Direct Graduate PLUS Loans are not based on financial need, but do require credit approval.
Loan information:
Non need-based with credit approval Must be enrolled at least half-time
Federal Loan rates determined by lender
FAFSA required annually
Must complete Entrance Counseling & a Master Promissory Note Must meet satisfactory academic progress standards
Repayment begins 60 days after final disbursement
Additional information may be obtained from the OneStop Office located in the Schott Admissions & Enrollment Services Building, by calling 408-551-1000 or emailing them at onestop@scu.edu.
Private Alternative Loans
Private alternative educational loans are available from private lenders for students whose cost of attendance has not been met with other financial aid. The Free Application for Federal Student Aid (FAFSA) is not required to apply for a private alternative educational loan. Private alternative educational loan programs differ from the William D. Ford Federal Direct Loan program in several ways:
Annual and total loan limits are higher
Interest rates are normally variable rates that change on a quarterly basis
Loans and interest rates are based on credit approval and approval is not guaranteed
Loans are not federally guaranteed; therefore, do not have the same deferments, forbearance, cancellation and consolidation benefits
The terms and conditions for private alternative educational loans vary greatly. Students are advised to compare loan programs before choosing a lender. Interest rates, fees and other provisions of these programs are subject to change by the lender. Additional information may be obtained from the OneStop Office located in the Schott Admissions & Enrollment Services Building, by calling 408-551-1000 or emailing them at onestop@scu.edu.
Deadlines
The Financial Aid Office has established deadlines for the programs it administers. All students requesting financial aid from the University should contact the OneStop Office at the earliest possible date, and request specific deadline information and appropriate application materials. All financial aid deadlines are posted on the Financial Aid website. The OneStop Office and the Financial Aid Office communicate with students through SCU email addresses only.
Veterans and Veterans' Dependents Assistance
Santa Clara University is certified by the Department of Veterans Affairs as qualified to enroll students under applicable federal legislation and regulations, including Chapter 35 (child of a deceased or 100 percent disabled veteran, widow of any person who died in the service or died of a service-connected disability, or wife of a veteran with a 100 percent service-connected disability), Chapter 31 (rehabilitation), Chapter 30/1606 (active duty Montgomery G.I. Bill), Chapter 33 (post 9/11 GI Bill). Individuals interested in attending under any of the veterans' assistance programs should contact the Veterans Administration and the University Office of the Registrar at 408-554-7831.
Return of Federal Title IV Funds
All students who withdraw completely from the University and who have federal financial aid, including federal student loans, are subject to the return of Title IV funds policy. Under this policy, it is assumed that a student earns his or her aid based on the period of time he or she remains enrolled. Unearned Title IV funds, other than federal work-study, must be returned to the federal aid programs. Unearned aid is the amount of disbursed Title IV aid that exceeds the amount of earned Title IV aid.
During the first 60 percent of the enrollment period, a student earns Title IV funds in direct proportion to the length of time he or she remains enrolled. That is, the percentage of time during the period that the student remained enrolled is the percentage of disbursable aid for that period that the student earned. Institutional costs play no role in determining the amount of Title IV funds to which a withdrawn student is entitled
A student who withdraws after the 60 percent point of the enrollment term earns all Title IV aid disbursed for the period.
All funds must be returned to federal programs before being returned to state or institutional aid programs and/or the student. This return of funds allocation will be made in the following specific order and will be applied to all students who have received federal Title IV assistance:
Unsubsidized Federal Direct Loans (other than Direct Graduate PLUS Loans) Subsidized Federal Direct Loans
Federal Direct Graduate PLUS Loans
Other Federal, State, private or institutional assistance programs
Verification of Information
The United States Department of Education requires all institutions disbursing federal financial aid funds to verify the accuracy of the information students submit as a basis for aid awards. Each year, a percentage of students receiving federal financial aid funds are randomly selected for verification of the information on which awards were based. Students selected for verification may be required to submit additional documents and verify information, such as household size and number of family members enrolled in college. The University reserves the right to request similar information for verification purposes for any student awarded aid. Information collected may result in changes to a financial aid award and, in some cases, the repayment of funds already received. Failure to comply with the request for this information will result in the cancellation of financial aid funds.