Santa Clara University

Global Engagement Office

International Travel Approval

Santa Clara University encourages travel outside of the United States for educational experience. However, traveling has risks and the health and safety of students, faculty, and staff is a primary concern when evaluating international travel. Therefore, it is important for all individuals planning to participate in University-sponsored travel to be aware of the University's international travel policy, related procedures, and what is to be expected of all parties involved with the SCU global experience. 

University International Travel Policy

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International Travel Approval & Participation Procedure

The SCU International Travel Approval & Participation Procedure provides information regarding the University's two part International Travel Permission Application Procedure, including Travel Warning Procedures and Roles & Responsibilities.  Students, faculty, and staff wishing to participate in an education abroad opportunity, including those seeking an exception to the Travel Warning and Health and Safety Policy, must go through this procedure.

Request Approval for University-Sponsored International Travel

To request approval for international travel (both for countries with and without travel warnings), please have the Program Coordinator fill out the International Travel Permission Application form and scan it, with all supporting documents into a single electronic file to the Global Engagement Office at geo@scu.eduat least eight weeks prior to anticipated departure.  Applications should be submitted by this deadline even if funding for travel has not been confirmed.

The Global Engagement Office at Santa Clara University regularly monitors information relevant to the safety of all SCU students abroad, from official sources as well as from our domestic and international partners and colleagues.  The basic premise from which we operate is that the University supports travel to countries for which there is not a US Department of State Travel Warning and where there is no obvious risk to a student's health or to the likelihood of being able to successfully carry out the goals of the program, as proposed.

If there is a current Department of State Travel Warning for your travel destination, please have the Program Coordinator fill out this form to be reviewed by the Travel Policy Advisory Committee (TPAC) for recommendation to the Provost for Academic Affairs.

Decisions for exceptions will be based on the nature of the Travel Warning, including: the locations most impacted by the Warning, the experience and training of program organizers and local support staff, the importance and academic relevance of involvement, what the program will do to minimize safety risks, the extent of the safety and security orientation provided, and the program's willingness to get the participants' informed consent regarding participation, despite the Travel Warning.

International Travel Permission Application for Countries With and Without Travel Warnings 


Faculty/Staff Program Coordinator Resources

It is the Program Coordinator's responsibility to ensure that all participants in approved international travel are properly prepared for their time in a foreign environment.  Here are some helpful resources for SCU Faculty/Staff Program Coordinators preparing for a program abroad.

Health & Safety Resources

The health and safety of SCU students, faculty, and staff abroad is of the utmost importance to the University.  Here find resources regarding travel information from the US Department of State, health abroad, travel insurance, passports, embassies, and other helpful links.