Santa Clara University

Center for Student Leadership

Register a New RSO

  • iconRegistration Requirements

    In order to start a new Registered Student Organization (RSO), the student organization must first meet the following minimum requirements:

    • Have at least 2 undergraduate students serve as club officers, particularly president and treasurer.
    • Have at least 15 active self-selecting members, which may include club officers.
    • Have all club officers be undergraduate students.
    • Have a majority of members be undergraduate students.
    CSL Advisor & Optional Faculty/Staff Advisor

    Your club is automatically assigned an advisor through the Center for Student Leadership (CSL). You may have an additional faculty/staff advisor (not required, though), but you will at least have a CSL advisor. After your registration is approved, you will be informed of who your CSL advisor will be; in most cases, though, it will be Samantha Kibbish, Assistant Director for Student Organizations.

  • iconRegistration Deadlines

    There are four RSO registration deadlines throughout each academic year:

    • Week 2 of the fall quarter, Wednesday, 5:00pm
    • Week 2 of the winter quarter, Wednesday, 5:00pm
    • Week 2 of the spring quarter, Wednesday, 5:00pm
    • Week 8 of the spring quarter, Wednesday, 5:00pm
  • iconRegistration Process

    To register a new RSO, complete the following steps by the deadline listed in the "Registration Deadlines" section above.

    Step #1: Meet with CSL to Talk about your RSO

    The first step to register a new RSO is to meet with Samantha Kibbish, Assistant Director for Student Organizations, to describe your RSO and see if there are any additional requirements that need to be fulfilled or any issues (i.e. risk and safety, overlap with an existing RSO, etc) that need to be addressed before you move on to the subsequent steps described below.

    Step #2: Register for an Individual OrgSync Account

    In order to register your club, you need to have an individual OrgSync account first. If you have an account already, then proceed to the next step. However, if you do not have an account yet, create your account now.

    Step #3: Create Your Club's OrgSync Profile

    Follow these steps to create an OrgSync profile for your pending RSO:

    • Log into your OrgSync account.
    • Put your cursor/mouse over "Organizations" (top menu).
    • Click on "Add Organization" from the drop-down menu.
    • Click on the green "Register New Organization" button on the top right.
    • Click on "Center for Student Leadership" then click on "Select" when you see the prompt "Where do you want to create this organization?"
    • Follow the steps to complete the information on each of the next few pages of the registration process. Here are a few steps described in detail:

    Upload a Constitution: On the 3rd page of your club's OrgSync profile, you will need to upload a constitution. Click on the template below if you need help drafting a constitution from scratch.

    >>> Constitution Template (Word)

    Officer Agreement Forms: Each club officer needs to complete this form. Click here to access the form to share with your officers (online form).

    Advisor Agreement Form: If you have a faculty/staff advisor, then your advisor needs to complete this form. Click here to access this form to share with your advisor (online form).

  • iconRegistration Approval

    Once you have completed the registration process described above, you are now a pending RSO and eligible to receive temporary and limited access to privileges in order to have resources to recruit members and raise awareness about your club. These privileges include the ability to:

    • Post flyers around campus.
    • Reserve a room at the Benson Memorial Center to host an information session.
    • Reserve tables at the Benson Memorial Center for 4 days (does not need to be consecutive).

    Note #1: It is important to note that pending RSOs are still not permitted to host events or be reimbursed for incurred expenses until their clubs have been approved by the Associated Student Government (ASG).

    Note #2: If you missed the registration deadline, which means you have to wait until the next deadline to be considered and approved by ASG, then you may still complete the registration process in order to receive temporary and limited access to privileges until the next deadline.

  • iconRegistration Approval

    Once your club has submitted all required material as part of the registration process, CSL performs an initial review of eligibility. Then a week after the registration deadline, ASG grants final approval during a vote at the Student Senate meeting during the week after the deadline (or subsequent week if more time is needed to deliberate).

    After ASG has made a decision about your club, you will be contacted to formally announce that your club is approved.

  • iconFor More Information

    Samantha Kibbish, Assistant Director for Student Organizations, Center for Student Leadership

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