Santa Clara University

Center for Student Leadership

Register a New RSO

  • iconRegistration Requirements

    In order to start a new Registered Student Organization (RSO), the student organization must first meet the following minimum requirements:

    • Have at least 2 undergraduate students serve as club officers, particularly president and treasurer.
    • Have at least 15 active self-selecting members, which may include club officers.
    • Have all club officers be undergraduate students.
    • Have a majority of members be undergraduate students.
    CSL Advisor & Optional Faculty/Staff Advisor

    Your club is automatically assigned an advisor through the Center for Student Leadership (CSL). You may have an additional faculty/staff advisor (not required, though), but you will at least have a CSL advisor. After your registration is approved, you will be informed of who your CSL advisor will be.

  • iconRegistration Deadlines

    There are multiple RSO registration deadlines throughout each academic year:

    • Week 2 of the fall quarter, Wednesday, 5:00pm
    • Week 2 of the winter quarter, Wednesday, 5:00pm
    • Week 2 of the spring quarter, Wednesday, 5:00pm
    • Week 8 of the spring quarter, Wednesday, 5:00pm

  • iconRegistration Process

    To register a new RSO, complete the following steps by the deadline listed in the "Registration Deadlines" section above.

    Step #1: Register for an Individual OrgSync Account

    In order to register your club, you need to have an individual OrgSync account first. If you have an account already, then proceed to the next step. However, if you do not have an account yet, create your account now.

    Step #2: Intent to Register Form

    The Intent to Register Form allows pending RSOs to receive temporary and limited access to privileges in order to have resources to recruit members and raise awareness. These privileges include the ability to:

    • Post flyers around campus.
    • Reserve a room at the Benson Memorial Center to host an information session.
    • Reserve tables at the Benson Memorial Center for 4 days (does not need to be consecutive).

    Note #1: It is important to note that pending RSOs that have had their Intent to Register Forms approved by the CSL are still not permitted to host events until their clubs have been approved by the Associated Student Government (ASG).

    Note #2: If you missed the registration deadline, then you may still submit the Intent to Register Form to receive temporary and limited access to privileges as described above until the next deadline.

    Step #3: Create Your Club's OrgSync Profile

    Follow these steps to create an OrgSync profile for your pending RSO:

    • Log into your OrgSync account.
    • Put your cursor/mouse over "Organizations" (top menu).
    • Click on "Add Organization" from the drop-down menu.
    • Click on the green "Register New Organization" button on the top right.
    • Click on "Center for Student Leadership" then click on "Submit Query" when you see the prompt "Where do you want to create this organization?"
    • Follow the steps to complete the information on each of the next few pages of the registration process. Here are a few steps described in detail:

    Upload a Constitution/Bylaws: On the 3rd page of your club's OrgSync profile, you will need to upload a constitution. Click on the template below if you need help drafting a constitution from scratch.

    >>> Constitution Template

    Officer Agreement Forms: Each club officer needs to complete this form. Click here to access the form to share with your officers.

    Advisor Agreement Form: If you have a faculty/staff advisor, then your advisor needs to complete this form. Click here to access this form to share with your advisor.

    Step #4: Submit a Leadership Roster (via email, not OrgSync)

    There is only one renewal requirement that is not online via OrgSync. Each club must fill out and submit the RSO Leadership Roster Spreadsheet and email to Casey Elder by the deadline.

  • iconRegistration Approval

    Once your club has submitted all required material as part of the registration process, CSL performs an initial review of eligibility. Then a week after the registration deadline, ASG grants final approval.

    After ASG has made a decision about your club, you will receive a Notice of Legislation to formally announce that your club is approved.

  • iconFor More Information

    Casey Elder, Student Organization Advisor, Center for Student Leadership
 
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