Santa Clara University

Bursars Office

Student Financial Responsibilities

Students assume responsibility of all costs incurred as a result of enrollment at Santa Clara University and agree to abide by university policies and procedures. It is the student’s responsibility to keep updated on their account balance, financial aid information, and maintain current valid address information at all times to ensure receipt of all university correspondence in a timely manner.

Any student with enrollment charges, whether registration is completed by the student or their schools Records representative, is obligated to pay tuition and fees by the published payment deadline, whether they receives a bill or not.  If you are unable to attend, you must complete the University's formal withdrawal procedure.  Registered students who do not withdraw formally from the University will be responsible for full tuition along with any past due charges assessed to the account. Non-attendance will not relieve you of the obligation to pay tuition and fees and may result in failing grades.

Students who fail to pay their balance due by the published deadline will be assessed a $100 late payment fee and a hold preventing registration additions/changes, the issuance of transcripts and their diploma. Financial holds will not be removed until the balance is clear, a payment agreement established or the student has sufficient financial aid pending to clear the balance. Pending aid must be awarded and accepted by the student and the financial aid office must have a completed file and/or an 'approved status' on record by any outside funding source.

Students who defer payment without approval may be withdrawn from courses currently enrolled and/or attending and subject to dismissal from the University. All unpaid balances will accrue 10% interest, per annum, on the balance remaining, from the date of default, in accordance with California State law.  Delinquent accounts may be reported to one or more of the major credit bureaus and/or forwarded to an outside collection agency or an attorney for assistance in recovering the debt owed to the University. The student is responsible for all cost incurred such as, but not limited to, accrued interest, late fees, court cost, collection costs and/or attorney’s fees. All cost of collection incurred by the University, in order to get a debt collected, must be paid in full prior to a student returning or re-enrolling at Santa Clara University. Students with prior collection accounts will be required to pre-pay all cost of tuition (including room & board, insurance costs and other miscellaneous fees), in guaranteed funds, prior to registering for any courses for their duration at the University.

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