Understand the use of eCampus, SCU’s current Student Information System (SIS)
Identify technical and staff resources
Identify & catalog needed external integrations
Recognize current business processes
Organize data for future conversion to Workday
Introduce Workday Student to Santa Clara
Construct a foundation tenant
Construct the frame of future Student IS in Workday
Convert data from old system(s) into Workday
Design current business processes in Workday
Create new security framework to enable appropriate access to data
Instruct SCU staff on how to configure and build tasks in Workday
Assess configurations and builds through detailed testing and validation
Inspect specific parts with comprehensive and coordinated testing process
Deploy individual components of Workday Student based on incoming 2023 class
Finalize all business processes in Workday through student life cycle
Confirm security access to Workday data
Conduct training workshops for faculty, staff and students
Establish long-term support network on-campus and online
It will take an estimated two and a half years to expand Workday from its current HR and Finance functions to also encompass Student information, thereby consolidating Santa Clara’s business functions on an adaptable and cloud-based platform. Unlike the HR and Finance implementations, Workday Student will roll out in five segments instead of in one launch.
Rollout Timeline:
- November 2022: Integration to Slate and ACES2, admissions, tuition deposits, academic calendar, academic units, programs of study and student core
- December 2022: New student financial aid, course catalog and class schedule
- March 2023: Registration, advising, tuition and fee assessment, continuing student financial aid and student record conversion
- August 2023: Financial aid distribution, billing and payment processing
- October 2023: Grading, graduation, transcripts and end-of-term processing
Please check this page for continuous updates on the Workday Student project. As the project progresses this page will be updated with detailed information about the build. You will also find answers to Frequently Asked Questions, video previews of new Workday features, training guides and more.
