As of September 4, 2024, SCU has migrated from Mailman to Google Groups for the campus-wide email distribution. Email messages sent using Mailman (with an email address that ends with @lists.scu.edu) will no longer be delivered.
SCU has three types of campus-wide email groups: Essential, Announcement, and Discussion.
The Essential groups are for communications related to University business that impact the recipients' ability to perform their function at the University. Permission to post is limited. Students, faculty, and staff are automatically part of the appropriate group, and unsubscribing is not permitted. The Essential groups lists are:
- SCU-Faculty-Essential
- SCU-Staff-Essential
- SCU-Grad-Essential
- SCU-UGrad-Essential
The Announcement groups are for communications related to University business, including University-sponsored activities, and faculty and staff organizational announcements. Permission to post is limited; messages may be held for moderation. Students, faculty, and staff are automatically part of the appropriate group. The Announcement groups are:
- SCU-Faculty-Announcements
- SCU-Staff-Announcements
- SCU-Grad-Announcements
- SCU-UGrad-Announcements
The Discussion groups are for communications among faculty and staff. Members of each discussion group can post message to the whole group. The Discussion groups are:
- SCU-Faculty-Discussion
- SCU-Staff-Discussion
- SCU-Faculty-Staff-Discussion
If you are an authorized poster for the campus-wide email groups, be sure to update your Gmail contacts to replace the old "@lists" email addresses with the new email address as shown below.
Note, there is no change for the Discussion groups; the information is provided below for completeness.
Information from Google about how to update your contacts
| Type of Group | Old Email Address | New Email Address | ||
|---|---|---|---|---|
| SCU-Faculty-Essential | Essential | SCU-Faculty-Essential@lists.scu.edu | SCU-Faculty-Essential@scu.edu | |
| SCU-UGrad-Essential | Essential | SCU-UGrad-Essential@lists.scu.edu | SCU-UGrad-Essential@scu.edu | |
| SCU-Grad-Essential | Essential | SCU-Grad-Essential@lists.scu.edu | SCU-Grad-Essential@scu.edu | |
| SCU-Staff-Essential | Essential | SCU-Staff-Essential@lists.scu.edu | SCU-Staff-Essential@scu.edu | |
| SCU-Faculty | Announcement | SCU-Faculty@lists.scu.edu | SCU-Faculty-Announcements@scu.edu | |
| SCU-Staff | Announcement | SCU-Staff@lists.scu.edu | SCU-Staff-Announcements@scu.edu | |
| SCU-Grad-Events | Announcement | SCU-Grad-Events@lists.scu.edu | SCU-Grad-Announcements@scu.edu | |
| SCU-UGrad-Events | Announcement | SCU-UGrad-Events@lists.scu.edu | SCU-UGrad-Announcements@scu.edu | |
| SCU-Faculty-Discussion | Discussion | SCU-Faculty-Discussion@scu.edu | SCU-Faculty-Discussion@scu.edu | |
| SCU-Staff-Discussion | Discussion | SCU-Staff-Discussion@scu.edu | SCU-Staff-Discussion@scu.edu | |
| SCU-Faculty-Staff-Discussion | Discussion | SCU-Faculty-Staff-Discussion@scu.edu | SCU-Faculty-Staff-Discussion@scu.edu |
SCU community members are automatically subscribed to the Essential and Announcement groups. If you find that you have not been added to the expected group, please contact the Technology Help Desk.
Membership in the Essential groups is automatic, and unsubscribing is not permitted.
For the Announcement and Discussion groups, you can use the links below to set your subscription options.
- To suspend delivery of messages, set your subscription to No email.
- To receive messages, set your subscription to Each email.
Announcements: subscription options for Faculty | Staff | Graduate Students | Undergraduate Students
Discussion groups: subscription options for Faculty | Staff | Faculty+Staff
Participants in the Retiree Email Service may use their accounts to subscribe to the Faculty or Staff Announcement groups.
To subscribe, please contact the Technology Help Desk and mention that you are an SCU retiree who wants to join the Announcement group using your Retiree Email account.
The Essential and Announcement groups have restrictions on who can post messages.
Request authorization to post to restricted groups
All members of the Discussion groups have posting access, to facilitate dialogue among group members.
- Ensure the subject of the message is relevant to the members of the group.
- Ensure the content of the message is professional in nature and adheres to University policies, particularly those related to discrimination or harassment.
- If you are replying to a message sent to an email list, is the content of your reply something that must be seen by all members of the list or would it be more appropriate to reply privately to the sender?
Inappropriate uses of the email-distribution lists include:
- Sending messages that are discriminatory or harassing
- Sending messages that are false, derogatory, profane, or sexually explicit in nature
- Sending messages that are commercial or political in nature
- Sending messages that contain sensitive information
- Soliciting support for charities or special causes that are not connected with a Santa Clara University activity
- Forwarding chain messages or unverified public service announcements (e.g., virus alerts or warnings of disruptive events)
Your messages should be easy for everyone in our community to read and understand.
- Choose easy to read fonts.
It's important to choose fonts that are easy for everyone to read, including people with visual impairments; some of the best options include Times New Roman, Verdana, Arial, Tahoma, Helvetica, Calibri, Verdana, Lucida Sans (PC)/Lucida Grande (Mac), and Georgia. - Include alternate text descriptions for images.
This ensures that recipients who are visually impaired and rely on screen readers can fully understand the content of the image. Without this alternative text, the meaning and context of the image will be lost, potentially leading to confusion or misinterpretation. - Avoid vague language for links.
Instead of vague language (e.g., Click Here, Read More & Learn More), tell the user where the link will take them (i.e. Technology Training Calendar, Registration Page, etc.).
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