Dear Colleagues,

This email is intended to provide HR-related updates and reminders. The benefit-related information is intended for benefits eligible employees.

HR Office Hours:
Our office hours and hours of operations are normal business hours: Monday - Friday from 8:00 am - 5:00 pm. Additionally, HR staff will continue to be available via Zoom, email, phone, and by appointment.

At the recommendation of the Staff Affairs Committee and the Department of Human Resources, the University Administration has extended the Staff Flexible Work Schedule Pilot Program. With the objective to incorporate the final recommendations of the pilot program into the revised Telecommuting/Remote Work Policy, Policy 307, the pilot program is being extended one last time through the end of May to align the end of the pilot program with the anticipated completion and implementation of the revised policy.

Staff employees, whose current flexible work schedule arrangement is ending on March 31, and who wish to extend their arrangement through the end of May are encouraged to submit in Workday a new flexible schedule request to cover the period of April 1 – May 31. Employees will be able to submit a flexible work schedule extention or new request effective Friday, April 1.

As a reminder, the pilot guidelines were previously updated to allow staff employees in their introductory period to participate.

Refer to the applicable user guide for instructions on how to submit a flexible schedule request in Workday (see below):

Flexible Work Schedule for Salaried Employees

Flexible Work Schedule for Hourly Employees

Calling all SCU ambassadors! The staff referral bonus program offers $750 per hire! More information regarding the program is found in the Referral Program Guidelines.

Visit our career site to review the current staff openings at SCU. Nominations and referrals are encouraged and welcome! Please share our current openings with your networks, friends, neighbors, former colleagues, and others. Santa Clara University is shaping the next generation of leaders, thinkers, and just all-around great people. We would love their help.

Please reach out to David Sambrano, Senior Recruiter, at careers@scu.edu, if you have any questions about the program. Thank you in advance for your support and efforts!

We would like to invite you to participate, along with other colleges and universities across the nation, in the National Student Employee Appreciation Week. The National Student Employee Week provides the opportunity to celebrate and recognize your student employees. This year the appreciation week will be April 10th -16th. We encourage you to begin planning some special recognition activities or events for your student employees. You can find more information and a list of suggested ideas here. 

Performance Evaluations are due April 29, 2022. As a reminder, we will not automatically advance evaluations through the steps. Below is a recommended timeline to ensure completion by the April 29th due date. It is highly recommended to start the process by reviewing the Performance Evaluation Checklist. 

Performance Evaluation Recommended Timeline

• Launch Performance Evaluation 3/16/2022
• Self-Evaluation submit by 3/30/2022
• Manager Evaluation submit by 4/8/2022
• 2nd Level Approval submit by 4/15/2022
• Performance Evaluation Meeting complete by 4/22/2022
• Employee & Manager Acknowledgment submit by 4/29/2022

You will find additional guides and resources to complete the performance evaluation on your Workday dashboard by clicking on the Performance worklet.

If you have questions regarding the performance evaluation process or would like an overview, you may sign up for a 15 minute Performance One-on-One appointment with Employee Development Manager Shirley Mata, or send an email to EmployeeDevelopment@scu.edu.

Final reminder to submit any Flexible Spending Account receipts dated between 1/1/2021 and 12/31/2021 to WEX for reimbursement before the 3/31/2022 run-out period. Any remaining funds will carry over and be made available for 2022 expenses.

Note: If you have issues logging in, please contact WEX at (866) 451-3399 for assistance.

With the cost of gas soaring, are you considering public transportation? Benefits-eligible employees may contribute up to $280 of pre-tax dollars per month to a mass transit flexible spending account to cover mass transit expenses for yourself, your spouse, and any eligible dependents. Contact our Benefits team at scu-benefits@scu.edu to find out more.