Technology Training Tips & Tricks

GroupWise, BlackBerry, and other mobile devices

hbowmani@scu.edu (Technology Training) — Thu, 19 Nov 2009 01:36:00 PST

Some people have asked if there's a way to synchronize a BlackBerry to GroupWise. IT does offer limited support for the BlackBerry with the subscription of the BlackBerry Enterprise Server. Departments can purchase licenses for their faculty and staff for $99 per device plus an annual subscription of $40 per device. Find out the details of this service as well as how to sign up at the IT webpage.

For those of you with other mobile devices that need to be synchronized to your GroupWise account, Novell has a GroupWise Mobile Server.

Get One-on-One Help in our Workshops

hbowmani@scu.edu (Technology Training) — Thu, 12 Nov 2009 06:41:00 PST

Technology Training frequently offers software-specific workshops throughout the quarter. We announce these in our weekly schedule reminder, and on our class schedule. These are drop-in hours where you can get help on a specific software product, such as Excel and PowerPoint.

This upcoming week, we're offering a Photoshop Workshop—perfect for those of you trying to make family photos ready for holiday cards. And while you're at it, why not sign up for our Basic Photo Touchup class?

The Best 80 Photoshop Text Effects on the Web

hbowmani@scu.edu (Technology Training) — Thu, 05 Nov 2009 01:30:00 PST

From Photoshop Roadmap comes this collection of 80 tutorials for creating exciting text effects in Photoshop. Among the tutorials listed include creating 3D text, liquid-looking text, and the multi-layered effect and snow on text as featured in the image. These are all step-by-step and most of them have excellent screen shots so you can follow along with ease. Even the very simple tutorials produce visually appealing effects.

Are you new to Photoshop, or just want to try some of these in a classroom setting? Sign up for our upcoming Creating Text Effects with Photoshop class.

How to sort titles alphabetically but ignore 'a', 'an', and 'the' in Excel

hbowmani@scu.edu (Technology Training) — Mon, 26 Oct 2009 05:43:00 PST

From Microsoft Support Knowledge Base: "It is possible to sort titles in Microsoft Excel and ignore articles such as "A," "An," and "The" while sorting. Normally when sorting in Microsoft Excel, the entire contents of the cell are sorted. It is possible to work around this by creating a formula that ignores the articles."

Word Keyboard Shortcuts

hbowmani@scu.edu (Technology Training) — Thu, 22 Oct 2009 07:13:00 PST

Make your work in Microsoft Word more productive with keyboard shortcuts. Find links to Word keyboard shortcuts for both Mac and PC.

Assistance for New Office 2007 Users

hbowmani@scu.edu (Technology Training) — Thu, 15 Oct 2009 07:00:00 PST

Although Office 2003 is still the primary software suite on campus, there are now resources for Office 2007 users.

Microsoft Word Tips

hbowmani@scu.edu (Technology Training) — Thu, 08 Oct 2009 06:32:00 PST

Allen Wyatt's Word Tips is a great place to find all quick tips or pointers on how to do things in Word. Want tips delivered straight to you? Then subscribe to daily or weekly newsletters with tips for Microsoft Word. ----- Word Tips contains thousands of tips and tricks on how to use Word better, faster, and more easily. You can browse through the index by clicking on the links or enter your question or keywords in the search box at the top-right corner of every page. Information in Word Tips covers many different versions of Microsoft Word for the PC: Word 6, Word 95, Word 97, Word 2000, Word 2002, Word 2003, and Word 2007.

Get One-on-One Software Help 5 Days a Week

hbowmani@scu.edu (Technology Training) — Thu, 01 Oct 2009 06:12:00 PST

Come by during Open Lab hours on Tuesdays from 1:45-3:45 PM, or Sunday-Thursday from 7-10 PM in the Learning Commons.

File Sharing, the DMCA, and Finding Legal, Free Music

hbowmani@scu.edu (Technology Training) — Fri, 18 Sep 2009 12:00:00 PST

Welcome to our new and returning students! As everyone settles in and the new school year begins, we'd like to offer a reminder about file sharing on campus and the Digital Millennium Copyright Act (DMCA). Notices of alleged DMCA violations dramatically increased during the past academic year and the university wants to educate the campus community about the consequences of file sharing and how to prevent violations. We also want to let everyone know of the many ways to get legal and, yes, free music online.

Adobe Acrobat Help and Support

hbowmani@scu.edu (Technology Training) — Fri, 11 Sep 2009 11:59:00 PST

In response to many people asking for Adobe Acrobat support, Technology Training has a new class called Up and Running with Acrobat 8. Suitable for Mac and PC (with very slight differences between the two), this class introduces users to creating and editing PDFs.

You can also find help in Adobe's Help and Support page and at AcrobatUsers.com, an Adobe Acrobat user community.

Direct Links to Important SCU Websites

hbowmani@scu.edu (Hazella Bowmani) — Thu, 20 Aug 2009 05:13:00 PST

A followup to an earlier post accessing OSCAR, ANGEL, and GroupWise directly. If you ever experience issues with connecting to websites within "www.scu.edu" or want to save yourself the hassle of starting with the SCU homepage, bookmark the following links.

'10 Tips on How to Think Like a Designer'

hbowmani@scu.edu (Hazella Bowmani) — Fri, 14 Aug 2009 11:18:00 PST

Here's a list of tips from Presentation Zen (http://www.presentationzen.com), a great repository of techniques, insights, and inspiration for creating professional presentations. Be sure to check out the website for an explanation of each tip. These are things that designers do or know that everyone else can benefit from. They're broad and applicable to all sorts of work - not just presentations.

Get Help at Microsoft Office Online

hbowmani@scu.edu (Hazella Bowmani) — Fri, 07 Aug 2009 10:42:00 PST

However, if you have the new Office on your computer you can get help at Microsoft Office Online for Mac and Windows. In any Office product, click the Help icon on the ribbon to get there, or find links to specific applications on our Resources page. Once there, you'll find tutorials, downloads, and online forums to get your questions answered. The Windows site has resources for both Office 2003 and 2007, while the Mac site supports only 2008.

Using AutoDate for Repeating Items in GroupWise

hbowmani@scu.edu (Hazella Bowmani) — Fri, 31 Jul 2009 11:50:00 PST

You can create a repeating appointment, task, or other item in GroupWise using the AutoDate feature. This can be set for daily, weekly, monthly, annually, or any (non)sequential frequency.

Start by creating your appointment or item type in GroupWise.
Add the subject, place, and start time as needed.
Go to Actions > Auto-Date.
In the Auto-Date window, you can choose one of three ways to set the repeating date:
- The Example tab allows you to choose the months and days of the week the item will repeat (e.g., Fourth Sunday of every month)
- The Formula tab has a text area where you enter the date to repeat. To use the formula tab, type the date in the Formula Text area (e.g., July 4, Tuesday, etc.).
- The Dates tab allows you to select the exact dates you want by clicking on them.
Choose the number of occurrences (e.g.; 40 would make it repeat for the next 40 years) or select End from the drop-down menu and select and end date.
Click OK.

Learn more time-saving GroupWise calendar tips in our Express: GroupWise Calendaring class.

Web Publishing at Santa Clara University

hbowmani@scu.edu (Hazella Bowmani) — Thu, 23 Jul 2009 03:53:00 PST

The Web Publishing at Santa Clara University site is a good resource for anyone who creates or maintains an SCU website. You can find design resources, such as official color palettes; web publishing guidelines, including policy and how to write for the web; tips on using CommonSpot; and critical updates on CommonSpot upgrades or issues.

Importing Excel Addresses into GroupWise

hbowmani@scu.edu (Hazella Bowmani) — Fri, 17 Jul 2009 11:43:00 PST

'Importing' may not be the most accurate term for this tip, but it does allow you to copy a list of addresses from Excel into GroupWise and save them to your address book.

Select and copy the email address in Excel and paste them as BC recipients into a new message in GW.
Click the Address button at the top of the message.
In the Address Selector window, click the 'Save Group' and choose which address book to save the addresses into. You now have the addresses in your GW address book that you can email collectively as a group, or select individual addresses and email separately.
To email this group or individuals in the group, open the Address Book in GW
Click the plus sign next to the address book where you have saved the group. In the main window, select the address(s) you want to email to.
Click the 'Action' button and choose 'Send Mail' to write the email and send it.

Optimizing Images for the Web

hbowmani@scu.edu (Hazella Bowmani) — Fri, 10 Jul 2009 12:12:00 PST

Follow these few tips to make your images web-ready, or sign up for a class to learn more. Click 'Permalink' to get the details.

Customize your Default Word Document with the Normal Template

hbowmani@scu.edu (Hazella Bowmani) — Thu, 02 Jul 2009 10:07:00 PST

Adapted from Microsoft Office Online, the following tip explains how to set default changes to your Word document.

Learn about the New CommonSpot

hbowmani@scu.edu (Hazella Bowmani) — Thu, 25 Jun 2009 04:09:00 PST

The University will be upgrading to a new version of CommonSpot July 7th. Learn about some of the changes in this Introduction to Commonspot 5 or by signing up for an Open Lab session hosted by the Office of Marketing and Communications.

On Your Mac: Configure Mail to Access GroupWise Messages

hbowmani@scu.edu (Hazella Bowmani) — Fri, 19 Jun 2009 06:51:00 PST

Learn how to set up Apple's Mail client to read and backup your GroupWise messages