Academic Training is a type of off-campus work authorization for employment in a student's field of study (does not need to be an "academic" job). The J-1 student's program sponsor (the institution that issues the DS-2019) is responsible for granting the authorization with the required recommendation from the student's academic department. Students sponsored by Santa Clara University must request Academic Training authorization from ISS. Students who are sponsored by institutions other than Santa Clara University (such as IIE, Fulbright, etc.) should check with that sponsor for information on Academic Training eligibility.
- is available before or after completion of studies.
- can be part-time (20 hours per week or less) during the academic year (Fall, Winter and Spring)and can be full-time (up to 40 hours per week) in the summer.
- is available full-time for graduate students who have advanced to Ph.D candidacy and the work is integral to the completion of their academic degree.
- can be full-time or part-time if used after completion of the degree program.
- can be used for paid or unpaid internships or jobs.
- allows for more than one job at a time, as long as they are all related to the student's field of study and separate Academic Training request forms are submitted for each job.
- is available for a total of eighteen (18) months or for a period equal to the length of the study program, whichever is shorter.
- can be extended only for postdoctoral researchers up to a maximum total of thirty-six (36) months. Students may apply for the extension up to six (6) months prior but before the expiration of their eighteen (18)-month academic training. Postdoctoral students who would like to request an extension beyond eighteen (18) months should speak with an ISS advisor to discuss the details.
- must begin within thirty (30) days of the program completion date. However, time authorized for Academic Training will begin counting the day after program completion.
The process is very similar to Curricular Practical Training (CPT) if the academic training is requested while a student is enrolled in classes and has not yet completed his/her program of study. For more information on the requirements, please visit Curricular Practical Training.
For post-graduation academic training, the process is as follows:
- Complete the Academic Training Request Form.
- Obtain signatures from you faculty adviser for each employment offer.
- Submit for to ISS. Attach employment offer letter with salary information and complete job description.
- Please allow 5 working days for processing and then pick up the updated DS-2019 with the Academic Training authorization from ISS.