Santa Clara University

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Post Award FAQs

Frequently Asked Questions

  • Can I spend the award differently than was proposed?
    The award agreement will specify the terms and conditions of the award including any requirements for changing the budget and scope of work.

  • What happens if I have more expenses than there is funding available in the award?
    Since there is no central campus for defraying project over expenditures these financial liabilities become the responsibility of the PI and his/her department and the school.

  • Why do I have to complete time and effort reports?
    In order to be in compliance with our federal funders, all PIs (whether their funding is federal or not) are required to certify that they are not being paid for more than 100% FTE and that the award is only paying for the percentage of time actually spent on the award(s).

  • Can't I just charge everything to my department and then fix it all later?
    Moving expenses around to different accounts is a "red flag" to auditors. It is much simpler, cleaner, and more accurate to charge expenditures to the award when those expenditures are made.