Undergraduate Schedule of Classes
This website is a supplement to the printed schedule of classes. It has all the necessary policies and procedures students need to be aware of when enrolling for classes.
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Student Responsibility
Students are personally responsible for knowing all academic and administrative policies and regulations affecting their program of study and for abiding by all such policies and regulations during their period of enrollment at the University. Continued enrollment is subject to compliance with the academic and administrative policies and regulations as described herein and otherwise published by the University. Failure to understand the policies and regulations does not relieve a student of his or her responsibility for adhering to the policies and regulations.
Add/Drop Policy
The Office of the Registrar does not accept Add/Drop forms after deadlines. If there are compelling reasons for an exception, students may submit a petition on the website link: http://cms.scu.edu/studentrecords/petition.cfm
After submission, it will be reviewed by the University Registrar, and a response will be returned to the student's SCU email account within 24 hours (weekend submissions will take a longer response time).
Academic Policies and Regulations
Degree Requirements
Candidates for an undergraduate degree at Santa Clara University must complete all requirements for a bachelor’s degree as set forth by the University, their college or school, and academic departments or programs. Failure to understand those requirements does not relieve a student of his or her responsibility.
The requirements for a bachelor’s degree include:
- Completing a minimum number of quarter units as specified below for each degree, no more than half of which may be satisfied with approved transfer credit:
- A minimum of 175 quarter units for the Bachelor of Arts or Bachelor of Science in the College of Arts and Sciences (a minimum of 197 quarter units for engineering physics majors)
- A minimum of 175 quarter units for the Bachelor of Science in Commerce in the Leavey School of Business
- The minimum number of quarter units specified by the major department for the Bachelor of Science in the School of Engineering
- Completing a minimum of 60 quarter units of upper-division courses
- Attaining a minimum grade point average of 2.0 for all courses completed at Santa Clara University and for all courses in the academic major and any academic minor (Candidates for a degree in the School of Engineering must attain a minimum grade point average of 2.0 for all courses taken in the School of Engineering.)
- Meeting the residency requirement of a minimum of 45 units at the Santa Clara campus after achieving junior standing
- Fulfilling the University Core Curriculum requirements
- Fulfilling the requirements for any declared academic majors and minors, including associated college or school requirements
Candidates for a degree must submit a completed “Candidacy Petition for the Bachelor’s Degree” according to the deadlines and procedures published by the Office of the Registrar.
Academic Majors
Students must complete the requirements for a primary academic major in the College of Arts and Sciences, Leavey School of Business, or the School of Engineering, including University Core Curriculum and college or school requirements, to receive a bachelor’s degree. Requirements for academic majors can be found under the departmental listings in the chapters for each respective college or school.
Students should declare their primary academic major by the end of the sophomore year. Students may declare a major at the time of initial matriculation, except in the Leavey School of Business, where declaration of a major is normally made no sooner than the end of sophomore year. Students who initially matriculate without a declared major must obtain the approval of the department chair of the intended major and submit a Program Petition Form to the Drahmann Center. Students participating in study abroad or domestic public sector study programs must declare a major before participating in the program.
Students may declare a second academic major in addition to their primary major, except for students in the Leavey School of Business, who may declare only one major in that school. Students who want to declare a second major must obtain the approval of the department chair of the intended major and submit a Program Petition Form to the Drahmann Center. To be awarded a second major, a student must complete all requirements of the University Core Curriculum, college or school, and departmental requirements for that major. Requirements for a second major are as binding as those of a primary major and must be completed before a degree will be awarded. If a student decides to drop a second major, he or she must submit a Program Petition Form to the Drahmann Center.
Academic Minors
Students may declare an academic minor from amongst the departmental minors offered through the college or schools, the general minors in business and engineering, or one of the interdisciplinary minors offered by the University. Requirements for the academic minors can be found in the chapters of the respective college or school and in Chapter 6, Interdisciplinary Minors and Other Programs of Study.
Students who want to declare an academic minor must obtain the approval of the department chair or program director of the intended minor and submit a Program Petition Form to the Drahmann Center. To be awarded a minor, a student must complete all requirements of the minor as prescribed. Requirements for a minor are binding and must be completed before a degree will be awarded. If a student decides to drop a minor, he or she must submit a Program Petition Form to the Drahmann Center.
Second Bachelor's Degree
A student may earn a second bachelor’s degree at Santa Clara University, but may not duplicate a degree (i.e., Bachelor of Arts, Bachelor of Science in a natural science, Bachelor of Science in a social science, Bachelor of Science in Commerce, Bachelor of Science in Engineering). Students who are interested in pursuing a second bachelor’s degree concurrently or without interruption must have an academic record showing a strong probability of success including a grade point average of 3.5 or higher in both majors. The student must present for approval a proposed program of study for the second degree that fulfills the degree requirements in effect at their original date of matriculation with at least 45 units of credit on the Santa Clara campus beyond the first bachelor’s degree. Approval to pursue a second bachelor’s degree must be granted by the dean of Academic Support Services and filed with the Office of the Registrar.
If a student is returning to the University after an absence, he or she must meet the criteria outlined above, but are subject to the degree requirements in effect at the time of re-entry. Approval from the dean of Academic Support Services is required to resume studies for a second degree after an absence.
Students whose first degree is from an institution other than Santa Clara must submit formal application for admission to the Office of Undergraduate Admissions. Students admitted for a second bachelor’s degree are subject to the degree requirements in effect at the time of admission. At least half the units required for the second bachelor’s degree must be earned at Santa Clara.
Graduation with Honors
Candidates for a bachelor’s degree with a grade point average between 3.50 and 3.69 graduate cum laude (with honors); candidates with a grade point average between 3.70 and 3.89 graduate magna cum laude (with high honors); and candidates with a grade point average of 3.90 or higher graduate summa cum laude (with highest honors). Awarding of honors is based on all graded undergraduate courses attempted at Santa Clara University and courses taken elsewhere that are counted toward the fulfillment of a student’s degree. Honors will not be awarded above those merited by the student’s record at Santa Clara. An indication of honors at graduation contained in the commencement program is unofficial. The final determination will be made after a review of all completed undergraduate courses counted toward the degree.
Participation in Commencement
Candidates for a bachelor’s degree must have completed all degree requirements or have 10 or fewer units to complete prior to participating in commencement.
Academic Program Policies and Regulations
Course Numbering and Course Credits
Lower-division courses are numbered 1 through 99, and upper-division courses are numbered 100 through 199. In the College of Arts and Sciences and the Leavey School of Business, most lower-division courses carry 4 units of academic credit and most upper-division courses carry 5 units of academic credit. In the School of Engineering, unit values for courses vary.
Change of Academic Program
Students wishing to change their major or to transfer from one school or college to another within the University must submit a Program Petition Form to the Drahmann Center. A change of major requires the approval of the relevant department chair or program director. The action taken on a petition to change from one college or school to another will depend on the applicant’s past academic record and on the availability of space within that college or school.
Repetition of Courses
Students may only repeat a course in which they have received a grade of less than “C –.” In such cases, the grades of both the original and the repeated course are included in the calculation of the student’s grade point average, but units are awarded toward graduation only once for each course passed. Certain courses, such as special topics courses and performance courses, are repeatable, and students will receive a grade and units for each successful completion. Students should consult the chair of the department in which the course is offered to confirm that a given course may be repeated for credit.
Independent Study
Students may pursue independent study through directed reading, directed research, internships, practica, or cooperative education. To qualify, a student must have demonstrated a sufficient knowledge of the academic discipline involved to make independent study both possible and beneficial. No more than 20 units of independent study may be used to satisfy graduation requirements, and no more than 5 units of independent study may be taken per term. Students must enroll for the term in which the independent study occurs.
Directed reading and directed research are limited to upper-division students who undertake a research project or other well-defined study beyond the scope of a regular course under the supervision of a faculty member. Such work should be comparable to that required for courses of equivalent unit value.
Students can obtain practical learning experience through internships, cooperative education, and practica. Internships and cooperative education are approved work experiences in a non-classroom environment in industry, government, or other setting, generally available only to upper-division students. Students who enroll in an internship or cooperative education experience for academic credit must fulfill specified academic requirements in addition to the responsibilities expected by the organization hosting the internship or cooperative education experience. Practica provide practical experience in a discipline-specific field experience or an approved University program activity, such as participation on the school newspaper. Practica are generally available only to upper-division students, but some practicum experiences are available to lower-division students who meet specified eligibility criteria.
Students wishing to enroll in an independent study course must initiate the request for independent study with the appropriate faculty member and with the Career Center for cooperative education experiences. The appropriate form, with the required materials and other approvals, must be submitted to the Drahmann Center for final approval prior to registering for the course.
Challenging Courses
Students may challenge certain courses to satisfy specific subject requirements for graduation. A student may petition to challenge any course listed in the Undergraduate Bulletin except those involving laboratory, studio, or specialized group work and those whose descriptions in the catalog are followed by the letters NCX. No more than one course may be challenged each term. Although course requirements may be fulfilled by challenging a course, a successful challenge neither earns units toward the total needed for graduation nor contributes to the fulfillment of the residency requirements.
In order to be eligible to challenge a course, a student must have completed at least one term at Santa Clara, have a cumulative grade point average of at least 3.3, and receive permission of the faculty member and the chair of the department in which the course is offered. Only currently enrolled students are eligible to challenge a course.
To challenge a course, the student takes a special examination on the material covered by that course and meets any additional requirements specified by the department chair. Challenge examinations are arranged by the department chair after the student files a Petition for Credit by Examination with the Office of the Registrar and pays the applicable fee.
Course Requirements and Attendance
Students are responsible for completing all course requirements as set forth by the instructor. Class attendance expectations and consequences for absences from class are left to the discretion of individual instructors. Students are accountable for all course assignments, whether or not the assignments were announced during an absence.
Registration Policies and Regulations
Enrollment and Registration for Classes
Students must be officially registered for all classes in accordance with the regulations, procedures, and dates in the Schedule of Classes. Registration is subject to full payment of tuition, room and board charges, and other fees associated with enrollment. The University reserves the right to deny registration to any student for reasonable cause. Santa Clara students may not be concurrently enrolled at another college or university except for extraordinary reasons with the approval of the Drahmann Center.
Students register for classes via University e-campus during the time assigned by the Office of the Registrar. Students who do not complete registration during the initial registration period may do so during the published late registration period for the term. Initial registration for a term or class additions are not accepted after the last day of the late registration period. Students not formally registered for credits by the 5th day of the quarter, you will be automatically discontinued. Students wishing to re-enroll with the University must notify the Office of the Registrar in writing of their intent to return using the Returning Student Form and should consult with a University advisor in the Drahmann Center to review their academic plans. Students with a "hold" on their eCampus account must reconcile prior to adding classes.
During the first week of each term, students may change their original registration schedule by adding and dropping classes in accordance with the procedures established by the Office of the Registrar. During the second, third, and fourth weeks of the term, a student may drop a class without receiving a mark of “W” for the class on their academic record. From the fifth week to the end of the ninth week of the term, a student may drop a class and receive a mark of “W” for the class on their academic record. Students may not drop classes after the last day of the ninth week of the term. Students who do not complete a course and do not drop the class in accordance with the required procedures will receive an appropriate grade in the class.
Students who have not earned 44 units, including transfer credit, may not enroll in upper-division courses without the written approval of the instructor and the chair of the department offering the course. This restriction does not apply to upper-division foreign language courses for which a student has demonstrated sufficient proficiency or to engineering courses in the major program.
Students may not sit in a class without formally enrolling in the class. Sitting in a class or obtaining an instructor’s signature on an add form does not constitute enrollment. Registration must be completed in accordance with the regulations, procedures, and dates in the Schedule of Classes before the end of the add period is required for any student to receive credit for any course.
Students who do not attend the first day of a class are subject to administrative cancellation of their enrollment in that class in order to make space available to other students. A student who must miss the first day of a class and wishes to remain in the course should contact the instructor in advance. No student who misses the first day of a class should assume that they have been dropped from the course. Students are responsible for checking the status of their enrollment in all courses prior to the end of the late registration period.
Unit Overload
Students may enroll for no more than 19 units unless they are in the University Honors Program, their cumulative grade point average at Santa Clara is at least 3.3, or they have upper-division status and obtain approval from the Drahmann Center. One 2-unit course or two 1-unit courses are not counted as overload units. Students who meet the criteria above will not be permitted to register for more than 25 units without approval of the Drahmann Center. Students may register for courses that result in overload units only during the late registration period.
Auditing Courses
Students admitted to degree status at Santa Clara may audit one course in addition to their regular course load in a term. A maximum of three courses may be audited during a student’s academic career. Permission to audit a course will be given only at the end of the late registration period and only if space is available in the class. No credit is assigned for an audited course, but the successful completion of an audit will be indicated on a student’s transcript by the notation “AUD.”
Administrative Cancellation of Course Enrollment
Students who enroll in a course for which they are not eligible are subject to administrative cancellation of their enrollment in that course. Prior to the end of the late registration period, an instructor may notify the University registrar to drop freshmen who registered in upper-division courses, to drop students who have not satisfied the prerequisites for the course, or to drop students lacking the instructor permission required for certain courses.
Withdrawal from the University
Students who wish to withdraw from the University during a quarter or at the conclusion of any quarter must complete a withdrawal form and an exit interview in the Drahmann Center. If the formal requirements for withdrawal are met, the student’s registration will be canceled without further academic penalty. Students who leave the University during a quarter without withdrawing in accordance with the required procedures will receive an appropriate grade in all courses in which they were registered and are not eligible for a refund of tuition or other fees.
Students who withdraw from the University are responsible for any outstanding financial obligations with the University. Students who used deferred payment plans or student loans during their attendance at the University must clear their financial obligations with the Financial Aid Office and the Bursar’s Office. Students who have unpaid bills or other unsettled financial obligations with the University will not receive academic transcripts or be eligible for re-enrollment until they have cleared all such obligations.
Re-enrollment
A student who withdrew from the University is eligible to re-enroll without special permission under the following conditions:
- The student left the University in good academic standing.
- The student has no outstanding financial obligations with the University.
- The student plans to return to the same college or school at the University.
- The student is returning within five years of the date of their withdrawal.
Students who do not meet the conditions above must seek permission to reenroll from the dean of Academic Support Services. Re-enrolling students are subject to degree and curriculum requirements in the Undergraduate Bulletin in effect at the time of re-entry.
Students wishing to re-enroll must notify the Office of the Registrar in writing of their intent to return using the Returning Student Form and should consult with a University advisor in the Drahmann Center to review their academic plans. Students on leave who have attended another college or university are only permitted to transfer in a maximum of 10 units of elective credit and are required to forward to the Office of the Registrar an official transcript of all work completed during their absence.
Grading Policies and Regulations
Pass/No Pass (P/NP)
Some courses are offered only on a pass/no pass basis, and a student with junior or senior standing and a declared major may choose to take an elective course on a pass/no pass basis. Students may enroll in only one course per quarter on a pass/no pass basis. Students may choose the pass/no pass option for a class through the last day of the late registration period, but may not change the grading option after that date.
A grade of “P” signifies that the quality of work done is equivalent to a letter grade of “C” or higher, while a grade of “NP” denotes work at the level of “C–” or lower. A maximum of six courses taken under the pass/no pass option in which the student receives a mark of “P” can be used to fulfill the unit requirements for graduation.
Audit (AUD)
The mark of "AUD" is assigned when a student enrolls in a class on an audit basis. A mark of "AUD" cannot be changed to any other grade.
Withdrawn (W)
The mark of "W" is assigned by the Office of the Registrar when a student complete the formal requirements dropping a class or withdrawing from the University. A mark of "W" cannot be changed to any other grade or mark. A mark of "W" is included in the student's academic record and appears on the student's transcript, but is not included in the calculation of the student's grade point average.
Academic Credit Evaluation
Units Taken at Other Institutions
Credit is awarded for coursework completed at other colleges and universities subject to certain limitations. Courses from accredited institutions are generally transferable if they are similar in nature to courses listed in the Santa Clara University Undergraduate Bulletin. Courses from California community colleges are also generally transferable under the same conditions and if designated as transferable to the University of California. Courses of a trade or technical nature do not transfer. Courses from colleges not accredited, trade schools, extension programs, or correspondence programs do not transfer.
Students can receive credit for coursework completed at other colleges and universities prior to matriculation at Santa Clara for no more than half of the total number of quarter units required for a Santa Clara degree. The Leavey School of Business and the College of Arts and Sciences accept a maximum of 88 quarter units of transfer credit. Up to 98 quarter units of transfer credit are accepted for students majoring in engineering physics. The School of Engineering accepts credit for up to one-half of the total number of units required for each specific major. After enrolling at Santa Clara, students can receive credit for coursework completed at other colleges and universities for no more than 10 quarter units of free electives, subject to the limitation that no more than half of the total number of quarter units required for a Santa Clara degree can be earned at another institution. Transfer credit earned after initial enrollment at Santa Clara may not be used to fulfill University Core Curriculum, college or school, department, or program requirements.
Transfer credit for all coursework completed at other colleges and universities requires approval from the Drahmann Center and the chair of the department offering the equivalent Santa Clara course. The student must have earned a grade of “C” or better in a course for transfer credit to be granted. Courses taken on a pass/no pass or credit/no credit basis are not accepted as transfer credit. Grades for units earned at other institutions are not included in a student’s Santa Clara academic history or in the calculation of the Santa Clara grade point average.
Study Abroad and Domestic Study Programs
Units and grades earned for coursework in University-operated study abroad programs, University- affiliated study abroad programs, University study abroad exchange programs, and University-affiliated domestic study programs are included in a student’s Santa Clara academic history. Units earned in approved study abroad and domestic study programs may be used to fulfill University Core Curriculum, college or school, department, or program requirements subject to prior approval by the appropriate dean’s office, department chair, or program director. However, such units do not satisfy the University residency requirement. Grades earned in approved study abroad and domestic study programs are included in the calculation of the Santa Clara grade point average.
Units earned for coursework in study abroad and domestic study programs not operated by or affiliated with the University are subject to the policies governing units taken at other institutions
More information about Study Abroad Regulations can be found on their department website.
Non-Degree Students
The Santa Clara University undergraduate program is designed primarily for full-time, degree-seeking students. To maintain the University’s commitment to its primary undergraduate constituency of degree students, non-degree students are permitted to register in accordance with the following policies subject to space availability in classes.
Santa Clara Alumni
Santa Clara alumni who have been awarded a degree from Santa Clara University may enroll in undergraduate classes on a for-credit basis or may audit undergraduate classes. Alumni may enroll for no more than 10 units per term on a for-credit basis, or they may audit one course per term. They are certified for enrollment by the Office of the Registrar and register for classes during the late registration period of the term.
University Employees
University employees who are students at another accredited college or university may enroll in undergraduate classes at Santa Clara if they are in good standing and have a cumulative grade point average of “C” or better at their home institution. They may not enroll concurrently at Santa Clara and another college or university. University employees who are not currently admitted to degree status are certified for enrollment by the Office of the Registrar and may audit one course per term.
Students from Other Colleges and Universities
Students from another accredited college or university may enroll in undergraduate classes at Santa Clara if they are in good standing and have a cumulative grade point average of “C” or better at their home institution. They may not be enrolled concurrently at Santa Clara and another college or university. Students from other colleges and universities may enroll for no more than three quarters, not including summer session and are not eligible to audit classes. Students from other colleges and universities are certified for enrollment by the Drahmann Center and the Office of the Registrar and register for classes during the late registration period of the term.
Students from Other Colleges and Universities Participating in SCU Exchange Programs
Students from other colleges and universities participating in SCU exchange programs may enroll in undergraduate classes at Santa Clara if they are in good standing and have a cumulative grade point average of “C” or better at their home institution. They are not eligible to audit classes. Students from other colleges and universities participating in exchange programs are certified for enrollment by the International Programs Office and the Office of the Registrar.
Students from Other Institutions Enrolling in SCU Study Abroad Programs
Students from other colleges and universities who meet the applicable eligibility requirements for SCU study abroad programs may enroll in undergraduate classes at Santa Clara if they are in good standing and have a cumulative grade point average of “C” or better at their home institution. They are not eligible to audit classes. Students from other colleges and universities enrolled in SCU study abroad programs are certified for enrollment by the International Programs Office and the Office of the Registrar.
Academic Integrity
The University is committed to academic excellence and integrity. Students are expected to do their own work and to cite any sources they use. A student who is guilty of a dishonest act in an examination, paper, or other work required for a course, or who assists others in such an act, may, at the discretion of the instructor, receive a grade of “F” for the course. In addition, a student found guilty of a dishonest act may be subject to sanctions, up to and including dismissal from the University, as a result of the student judicial process as described in the Student Handbook. A student who violates copyright laws, including those covering the copying of software programs, or who knowingly alters official academic records from this or any other institution is subject to similar disciplinary action.
Administrative Policies and Regulations
Communication by the University to Undergraduate Students
The University will communicate with undergraduate students through a variety of formats. Information that is sent to undergraduate students from the University via their campus mail box, local address, or their Santa Clara e-mail address is considered official communication and should be treated as such. Students are asked to check their campus mailbox and their Santa Clara e-mail account on a daily basis, and are responsible for reading and responding to the information they receive from the University. Although the University urges undergraduate students to use their Santa Clara e-mail address as their primary e-mail, students who will not be checking that address regularly should forward their email to their preferred e-mail account.
Student Records and Release of Information
The Family Educational Rights and Privacy Act of 1974 protects the confidentiality of the University records of Santa Clara University students. The University is authorized under provisions of the Act to release directory information to any person on request, unless a student explicitly requests in writing that the University not do so and keep directory information confidential.
A student’s directory information is designated as follows:
- Name
- Address (campus, local and/or permanent; e-mail)
- Telephone number
- Date and place of birth
- Photographic image
- Major field of study, classification, dates of attendance, expected graduation date, degrees, and honors received
- Most recent previous educational institution attended
- Participation in officially recognized activities, including intercollegiate athletics
- Height and weight of participants on intercollegiate athletic teams
During the registration period and throughout the academic year, students may request in writing through the Office of the Registrar that directory information be kept confidential. Once filed, the request remains in effect until the beginning of the next academic year or a shorter period if designated by the student. Graduating students must notify the Office of the Registrar in writing to remove the non-disclosure notation from their record.
Certain records are excluded by law from inspection, specifically those created or maintained by a physician, psychiatrist, or psychologist in connection with the treatment or counseling of a student. Parents’ financial information, including statements submitted with scholarship applications, is also excluded by law from inspection. Third parties may not have access to educational records or other information pertaining to students without the written consent of the student about whom the information is sought.
Former or current borrowers of funds from any Title IV student loan program should note carefully that requests for nondisclosure of information will not prevent the University from releasing information pertinent to employment, enrollment status, current address, and loan account status to a school lender, subsequent holder, guarantee agency, the United States Department of Education, or an authorized agent.
Students have the right to inspect and review their educational records at the following offices:
- Official academic records, including application forms, admission transcripts, letters of acceptance, and a student’s permanent academic record are on file and maintained in the Office of the Registrar
- Working academic files are also maintained by the Drahmann Center
- Records related to a student’s nonacademic activities are maintained in the Office of Student Life
- Records relating to a student’s financial status with the University are maintained in the various student financial services offices
Students have the right to request the amendment of their educational records to ensure that they are not inaccurate, misleading, or otherwise in violation of the student’s privacy or other rights. Students may direct complaints regarding academic records to the dean of the college or school in which they are enrolled or to the University registrar. In addition, students have the right to file a complaint with the United States Department of Education concerning alleged failures by the University to comply with the requirements of the Act. Written complaints should be directed to the Family Policy Compliance Office, Department of Education, 400 Maryland Avenue SW, Washington, D.C. 20202-4605.
Transcript Request
Official transcripts are now provided free of charge. Please note that your transcript will not be produced if you have a financial hold on your academic records. Requests made by phone or email will not be accepted.
Request a transcript electronically:
Students who have been in attendance at SCU at any time since fall term 2002 can request a transcript by logging into
Ecampus. Additionally, here are
Electronic Transcript Request Instructions.
Written transcript requests from students who have access to eCampus will only be accepted if a form is required to be attached to the transcript. Any other written requests will be returned.
Need help logging into Ecampus? Click here for instructions on How to Obtain Access to eCampus.(PDF)
Students who attended SCU prior to fall 2002 must submit a written transcript request.
In Person
Print a copy of the
Transcript Request form (PDF) or pick up one from the Office of the Registrar.
Fill out the form. Sign it.
Return the completed form to the Office of the Registrar.
In Writing
Print a copy of the
Transcript Request form (PDF), complete and sign it, then send to the following address:
Attn: Transcript Specialist
Office of the Registrar
Santa Clara University
500 El Camino Real
Santa Clara CA 95053-0602
Fax Requests
1. Print a copy of the Transcript Request Form (PDF), complete and sign it, then fax form to (408) 554-6926.
Transcripts are available as follows:
For students who attended SCU
after 1989 to present: 3-5 working days processing time
For students who attended SCU
prior to 1989
: 5-7 working days
Unofficial Transcripts
The Office of the Registrar does not provide unofficial copies of transcripts.
Students who have access to eCampus (
https://www.scu.edu/ecampus) may print an unofficial copy of their transcript through the Student Center.
Tuition, Fees and Financial Aid
Students enrolled during the academic year or summer session on the Santa Clara University campus are charged tuition based on the standard undergraduate tuition rates approved by the Board of Trustees
Santa Clara University Degree Students
Students admitted to degree status at Santa Clara University enrolled during the academic year are charged tuition in accordance with the following:
- Students enrolled for 10 or more units are charged the quarterly tuition rate.
- Students enrolled for fewer than 10 units are charged the per unit tuition rate.
- Students auditing courses are charged the course audit fee for each course.
Santa Clara University Alumni
Santa Clara University alumni enrolled during the academic year are charged the applicable tuition associated with their enrollment status (i.e., enrollment for credit or auditing).
University Employees
University employees enrolled during the academic year who are admitted to degree status at the University or who are students in good standing at another accredited college or university are charged tuition at the applicable tuition rate associated with their enrollment status (i.e., enrollment for credit or auditing). Employees are eligible for tuition remission in accordance with Policy 609 Education Benefits) in the Staff Policy Manual.
Non-Degree Students from Other Colleges and Universities
Students from other colleges and universities enrolled at Santa Clara University during the academic year are charged tuition at the applicable tuition rate associated with their enrollment status (i.e., full-time or part-time status) and the academic year registration fee. Students from other colleges and universities are not eligible to audit courses at the University.
Tuition Status and Adjustments
The tuition status of a student is determined at the end of the late registration period. Students enrolled for 10 or more units at the end of the late registration period are charged the quarterly tuition rate. Students enrolled for fewer than 10 units at the end of the late registration period are charged the per unit tuition rate.
No adjustment is made to the tuition charges for changes to enrollment after the end of the late registration period unless the student withdraws from the University. If a student is enrolled for 10 or more units at the end of the late registration period and subsequently drops below 10 units, no adjustment is made in the tuition charges for that term unless the student withdraws from the University within the refund deadlines. If a student is enrolled for fewer than 10 units at the end of the late registration period and subsequently drops a course, no adjustment is made in the tuition charges for that term unless the student withdraws from the University within the refund deadlines.
Tuition Refunds
Students who withdraw from the University are eligible for a refund of tuition charges in accordance with the policies outlined below. No refunds are made for registration fees or course audit fees.
Students who wish to withdraw from the University are responsible for meeting with a University advisor in the Drahmann Center, for submitting the applicable withdrawal form with the Office of the Registrar, and for completing all other withdrawal requirements. The effective date used for the determination of any refund or tuition is the date on which the notification of withdrawal is received by the Office of the Registrar, not the last date of attendance by the student. Neither dropping all courses via e-campus nor informing an individual faculty member, an academic department, or the Dean's Office constitutes an official withdrawal from the University. The official date of withdrawal from the University cannot be backdated prior to the date on which the student submits the applicable withdrawal form or notification to the Office of the Registrar.
Students who withdraw from the University during the fall, winter, or spring term will receive a tuition refund in accordance with the following:
- Students who withdraw from the University by the end of the first week of classes will receive a full refund of tuition for the term, less the applicable registration cancellation fee.
- Students who withdraw from the University by the end of the second week of classes will receive a 50 percent refund of tuition for the term. Dropping classes will NOT make one eligible for a refund.
- Students who withdraw from the University by the end of the third week of classes will receive a 25 percent refund for the term. Dropping classes will NOT make one eligible for a refund.
- Students who withdraw from the University after the third week of classes will receive no tuition refund for the term.
Students who withdraw from the University due to an illness, injury, or psychological/emotional condition are eligible for a tuition refund in accordance with the schedule above. Tuition insurance may be purchased to cover tuition charges for medically related withdrawals after the first week of the term.
Students who withdraw from the University after the third week of the term due to an qualifying financial hardship may be eligible for an allocation from the student hardship fun for 25 percent of the tuition charges for that term. Qualifying financial hardships include [1] death, disabling injury, medical emergency, or loss of job of the parent or guardian of a dependent student, [2] loss of job by an independent student, [3] medical or other emergency involving a dependent of an independent student, and [4] deployment for active military duty of a student. The vice provost for student life or designee, in consultation with the Financial Aid Office, will determine qualifying financial hardships and any allocation from the student hardship fund.
Students who are administratively withdrawn from the University by the vice provost for student life or designee due to circumstances beyond a student's control requiring administrative intervention may be eligible for an allocation from the student hardship fund.
No tuition refunds are made because of the curtailment services resulting from strikes, acts of God, civil insurrection, riots or threats thereof, or other causes beyond the control of the University.
Enrolling in Classes
Registration Overview
For complete step-by-step instructions on how to enroll for classes on eCampus: Enrollment Training Guide (PDF)
Students may print an up-to-date copy of their class schedule (My Class Schedule) on eCampus, which includes any classroom and instructor changes.
Any student who fails to register before the first day of the quarter is required to register late and is assessed a $75 late registration fee. The last day to register is January 11.
All students who previously registered may modify their schedules on eCampus beginning the Saturday before the start of the quarter, and during the first week of classes.
Adding "Open" Classes
When planning your schedule prior to your registration appointment, go to Search for Classes in the upper right corner of the Student Center. Enter the correct term, click enter, then select the subject and click search. You may also search for individual classes by entering the Course Number. A green dot means the class is open and a blue square means the class is closed.
- To enroll, under Academics, in the Student Center, click on Add a Class.
- Select the term in the appropriate field and click “change.”Verify that the correct term shows.
- Enter the 5-digit class section number in the designated field and click Enter.
- To add a lab that is associated with a lecture, you will be prompted to select a lab and then click Next.
- To find an available class, click Search. Click on the Select Class box to select the open class you want.
- Verify your selection to assure that the information you entered is accurate and click Next to advance or Cancel to delete.
- After the courses you want have been added to your shopping cart, click on Proceed to Step 2 of 3 button. You will then arrive at the Confirm Classes Screen.
- To add your selection(s) to your schedule, click Finish Enrolling. If your classes were added, you will see a green check mark in the Status column for each course.
- If there is an error in your Add transaction, you will see a red X in the Status column. Read the message to see if the error is fixable. If so, click Fix Errors to go back to the appropriate screen.
- When you have registered for all of your classes, click on My Class Schedule to determine that your schedule is accurate. Print a copy of your schedule for your records.
Swapping Classes
If you wish to drop one class and replace it with another or a different section of the same course, navigate to the “Add a Class” screen.
- Click on the Swap Classes tab at the top of the page.
- Verify that you are swapping for the correct term.
- Select the class you wish to drop from the “Select from your Schedule” menu. Enter the class you wish to add in the Enter Class Nbr field.
- Follow the steps to add a class.
- Go back to My Class Schedule to confirm your transaction.
Adding "Closed" Classes
If a class has filled to capacity, you may seek the instructor’s permission to add it. If you receive permission, the instructor will give you a unique, section-specific permission number that will override class capacity. Use the permission number to add the class through ecampus during the first week of the term.
- Follow the navigation to Add a Class.
- Enter the 5-digit class number and click Enter.
- Enter the permission number in the box on right side of the page.
- Click Next and follow the steps to Add a class.
- Go back to My Class Schedule to confirm your transaction.
If the permission number does not work, go to the Office of the Registrar, Walsh Administration Bldg, first floor, no later than the last day to add a class, complete and submit the Add form with the permission number the instructor provided.
When you need special permission to add a class
Some classes require special permission to enroll and may be added only with the instructor’s signature on an Add form.
These classes are added at the Office of the Registrar, Walsh Administration Building, First Floor, at any time during the registration period and no later than the Friday of the first week of class, the last day to add a class.
Dropping Classes
Dropping during the first four weeks
Students may withdraw from classes via ecampus through the fourth Friday of the quarter without receiving a “W” on their academic transcript. Ecampus is not available for drops after the 4th week of the term. No exceptions will be made to the deadline.
- To Drop, under Academics, in the Student Center, click on Drop a Class.
- Check the box next to the class that you would like to drop. Click on “Drop selected classes.”
- Confirm that this is the class you want to drop and click Finish Dropping.
- If you have successfully dropped, there will be a green check mark in the status column. If you have not been successful, there will be a red X in the status column.
- Go back to My Class Schedule and be sure that the Enrollment Status is Dropped.
Dropping the fifth through the ninth week
If you wish to drop a class during the fifth through the ninth week of the term, the instructor’s signature is required on an add/drop form. A “W” will appear on your academic transcript. Submit the completed form to Office of the Registrar by the end of the ninth week. Classes may not be dropped during the tenth week, the last week of the term.
Important If you stop attending a class and do not complete the formal course withdrawal procedure, you may receive an “F” grade.
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