Santa Clara University

Do NOT turn in your completed forms in to any place other than the Club Sports Inbox. 

You may NOT leave your Club Sports forms with the Malley Center Front Desk staff.

Make sure you open the file, fill out the form, and save it to your computer PRIOR to sending.  

• Informed Consent & Release of Liability (updated 8/26/09)
  
• Conduct Guidelines

• *Travel (Due 4 days prior to departure)
• Driving Roster (Due prior to driving)
• University's Vehicle Policy (All drivers must read to become approved)

• Advance Request Form (Due 2 weeks prior to need-by date)
  
• *Business Expense Form (Due within 3 days of returning, use for travel related expenses only)
• *Fundraiser Request (Due 2 weeks prior to event)
• *Non-Travel Reimbursement (Due within 3 days of purchase, use for all non-travel expenses)
  
• Program Funding Summary (Due 3rd Friday of Fall Quarter)
• *Sponsorship Request (Due prior to finalizing contract)

*Okay to submit via email.

• Coach/Instructor Agreement (Required prior to start date) - Updated 9/22/09
  
• Volunteer Agreement (Required prior to start date)
• *Independent Contractor (Due 4 weeks prior to payment date)  
• *Guest Speaker/Honorarium (Due 4 weeks prior to payment date)  
• *Campus Safety Parking Permit Application (Due 2 weeks prior to need-by date.  Permit will be delivered to our office for the coach or team president to pick up.)

*Okay to submit via email.

• **Assumption of Risk and Liability Waiver (Due immediately following an event hosted inside the Malley Center)
  
• Facility Request Form (Due 2 months prior to event)
  
• *Game Schedule Request (Due 2 months prior to event)
  
• Injury Report (Due within 24 hours)
• *Practice Schedule Request (Due 2 weeks prior to event or as requested)
• *Results (Due within 3 days of returning)
• Stanton Field Agreement Form (Required to be signed by 100% of team players and coaches prior to a team getting access to Stanton)
  

• *Apparel Request
• *Intent to Continue (Due at New Officer Training in Spring Quarter)
  
• Royalty Waiver Form (Required along with the Apparel Request Form if using school logo on apparel)
• *Team Roster Form (Required at the beginning of the year and anytime team membership changes)
  

*Okay to submit via email.

• Required Forms Checklist
  
• 2009-2010 Club Sports Handbook (Updated 9/16/09)
• Disciplinary Guidelines (Updated 3/8/09)
• Club Sports Council Constitution (Updated 3/8/09)
• Santa Clara University Student Handbook