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Frequently Asked Questions
Am I required to attend orientation?
Yes, orientation is required for all new students. It is essential that you attend so you can learn about the academic programs, receive academic advising, and register for classes.
Are my parents required to attend orientation?
We encourage, but do not require, parents to attend. Due to space limitations, each student is limited to a maximum of two parents or guests.
When does orientation begin and end?
Orientation check-in begins at 7:30 a.m. on the first day of your orientation session. You will be permitted to check-out on the second day of your session around 4 p.m. Students are required to attend the entire two-day session and are not permitted to leave campus for the duration of the program. Early departure may interfere with your ability to register for fall quarter classes. We advise you to not make air travel arrangements that require a departure before 6 p.m. from any of the Bay Area airports.
For parents attending orientation, your schedule of activities will end around 5:15 p.m. on the first day and, similarly to the students, around 4 p.m.on the second day.
When can I make my orientation reservation?
Freshmen may make their reservations for Summer Orientation via eCampus March 13, 2014 - May 1, 2014. Transfer students may make their Fall Orientation reservations May 1, 2014 - June 15, 2014.
What are the fees for orientation and how do I pay these fees?
Freshmen students are charged a one-time $290 program fee which covers the cost of both Summer Orientation and Welcome Weekend. This fee covers meals, lodging, materials, publications, activities, and administrative costs. The charge will be posted to your student account shortly after orientation. Parents/guests are charged a one-time $120 program fee per person which covers the cost of all meals, materials, and activities (lodging is not included) for both Parent Orientation and Welcome Weekend.
Transfer students are charged a one-time $130 program fee, which covers the costs of both Transfer Orientation and Welcome Weekend. This fee covers meals, materials, publications, activities, and administrative costs. The charge will be made to your student account shortly after orientation. Transfer parents are charged a one-time $50 program fee which covers the cost of all meals, materials, and activities (lodging is not included) for both Parent Orientation and Welcome Weekend.
For parents/guests only attending Welcome Weekend, the cost of the program is $20 per person.
How can I change my orientation reservation?
We are only able to change reservations in extraordinary circumstances and based on space availability. If you need to change your reservation, please contact us as soon as possible at email@example.com. While we will make every effort to accommodate your needs, we cannot guarantee that requests will be granted.
We are able to add parents or guests to your reservation at any time including check-in. However, if you need to remove a parent/guest from your reservation, you must do so by July 1, 2014 or you will be charged the full parent/guest fee. To add or remove and parent or guest from your reservation, please email us at firstname.lastname@example.org with the full name of the individual to be added or removed.
If I know what session I want to attend, should I make travel plans?
Once you have submitted your reservation online and received your email confirmation, you may begin to make your travel plans. If you have questions about whether your reservation was received, please call our office at (408) 551-1995.
Am I required to stay overnight in the residence hall during Summer Orientation?
Yes. All students, including students planning to live off-campus in the fall, are required to stay overnight in the residence hall during their orientation session.
Where do parents stay during the night of orientation?
Unfortunately, due to the limited housing available on-campus during the summer, we cannot provide overnight housing to parents. Most parents choose to stay in a nearby hotel or with family or friends in the area. A list of nearby hotels is available here.
Can I arrive early or stay late after a session?
We understand the challenge in making travel plans for Summer Orientation. Students with special circumstances may request to arrive one day early or stay one day later for their Summer Orientation session. If you need extended housing, please contact us by June 14th at email@example.com and include your name, student ID number, cell phone number, and flight information. We will contact you after you submit your request to let you know if it has been approved. Any requests received after June 14th will not be considered for early arrival or late stay.
Am I permitted to leave campus during orientation?
Because Summer Orientation is an important academic and social experience, full student participation is needed. Students are not permitted to leave campus at any time during the two-day session.
If I attend a later orientation session, will I have difficulty registering for classes?
The Office of the Registrar divides the number of seats available in each first-year course evenly among all orientation sessions. Therefore, each student should have equal chance to register for courses that fulfill requirements for their majors and the Core Curriculum.
What should I bring to orientation?When packing for Summer Orientation, please include the following items:
Do I need to take the Calculus Readiness Exam or Language Placement Exam?
Information about these two exams including who needs to take them and a link to the exams can be found here. These exams should be completed prior to your orientation session.
Where can I find the health insurance waiver?
The link to the health insurance waiver can be found on the Cowell Health Center site.
If you have any other questions about orientation or your transition to Santa Clara University, please feel free to call the Orientation Programs office at (408) 551-1995 between 9 a.m.-5 p.m. (PST). Students and staff are available to answer your questions. You can also email us at firstname.lastname@example.org.