Santa Clara University

Kids on Campus

Policies & Procedures

Please check your child's sign in/out book for all the latest news of importance and interest regarding KOC. Please keep all your emergency numbers, class schedules, addresses, and telephone numbers in your child's file up-to-date. The by-laws (available at the facility) contain the rules and procedures governing KOC's operations.

The following is a summary of the more important items for the day to day operations of the school.

/Out and Notification Procedures

All parents must sign their child IN and OUT, with their full legal signature, on the posted record sheet each time your child leaves and returns to the center during the day. This is required by state licensing agency and is a state law and a safety matter, as this is the only record we have that your child is present at school. We use this to take roll periodically, especially during fire and emergency drills. Children are released only to their parent unless you authorize someone else (over age 18) to pick up your child by completing the appropriate form at Kids on Campus ahead of time.

Never drop your child off and allow him/her to walk in alone. See that she/he arrives safely in the appropriate classroom by leaving him or her with the teacher or student aide. Children should never be left in any empty classroom.

Please be sure your child is picked up prior to closing. There is a fine of $15.00 per every 15 minutes past 12:45 (am session) or 5:45 (full day/afternoon session). If your child attends the afternoon session, please do not bring him or her until 12:45pm.

In the event that a parent or designated adult arrives to sign child/ren out while under the influence of drugs or alcohol, other arrangements will be made for the child’s safe transport. If necessary, the police will be contacted and will deal with the situation, as they deem necessary.


If your child will be absent on a given day, please notify the school by 8:30 a.m. of that day.

Morning Screening for Illness

An informal health inspection will be made each morning for every child. A staff member will observe your child for signs of illness. If your child shows signs of illness, he/she will not be accepted into the program that day. This is in compliance with California State Licensing Regulations and the California Health and Safety Code.

School is a place for healthy children! Your child should remain at home if he/she has a contagious disease or if the following symptoms are present:

  • Temperature over 100 degrees in the last 24 hours
  • Vomiting, diarrhea
  • Deep/persistent coughs, sore throat
  • Thick yellow or green nasal discharge
  • Ear drainage or soreness
  • Pale or flushed skin tone
  • Red or watery eyes (conjunctivitis)
  • Contagious skin rash
  • Open sore (as with chicken pox)
  • Any contagious disease

If your child goes home with any of the above symptoms during the school day he/she cannot return to school the following day. Your child must be symptom-free for 24 hours before returning to Kids On Campus.

In order to maintain a healthy environment for all children and staff, we must strictly adhere to our illness policy.

You will be contacted to pick up your child if any of these conditions develop during the school day. Your child will be isolated from the other children until you arrive. Please be sure we know where to reach you at all times. Leave emergency phone numbers, pager numbers, etc., when you are not at your regular daily location.

Emergency medical/dental procedures In case of an emergency we will always try to contact you or a designated person named on your child’s files. In a serious situation, we will call 911 and notify you as soon as we are able.

  • Please keep all your emergency numbers, class schedules, addresses, and telephone numbers in your child’s file up-to-date

Illness and Medication

Please remember that school is a place for healthy children. Children who exhibit any of the symptoms listed above must remain home until they are symptom-free for at least 24 hours without the aid of medication. If a child has been prescribed medication, parents should strongly consider whether the child is healthy enough to return to school.

In the event a child at Kids on Campus needs a dose of a medication during the school day, parents are strongly urged to visit Kids on Campus and administer the medication themselves. Many medications are now available in twice a day formulations that eliminate the need to administer medication during school hours.



Field trips typically include trips to the Santa Clara Library, the de Saisset Museum, and the Santa Clara Fire Station. Parents are given ample notification of field trips are asked to sign appropriate permission forms. Occasionally the children will take walks on the SCU campus. Please check your calendar for days and times of field trips, as your child would be very disappointed if he/she missed a trip due to late arrival.

Withdrawal from KOC


Families are asked to give minimum of two-week’s written notice if they wish to withdraw from Kids on Campus, so that there is ample time to fill the slot without negatively impacting the program. If you withdraw your child from Kids on Campus during the school year (e.g. for vacations) you will forfeit your space and be placed at the end of the wait list. Kids on Campus will fill your space upon your departure. If a space should become available you will need to re-enroll your child and pay the $100.00 enrollment fee.


Dismissal from Kids on Campus on an involuntary basis usually occurs because of one of the following:

  1. Parent leaves employment with SCU
  2. Tuition is not paid
  3. Child’s behavior not congruent with the philosophy of Kids on Campus
  4. Parent’s behavior not congruent with the philosophy of Kids on Campus

Dismissal from the program for whatever reason is governed by a procedure outlined in the Bylaws that includes a) a conference with the teacher and director, b) an observation period, c) if necessary, a conference with the director and two Board members and a second observation period, and d) if problems are not resolved the Board will dismiss the child from the program, giving at least a two-week notice.

A child may be dismissed immediately if he/she is exhibiting behavior that endangers the safety of him/herself, other children or staff in our center. This includes willfully disregarding school safety rules both at Kids on Campus and on off campus field trips.

In the event that a child repeatedly hits, kicks or spits on any staff members you may be called to remove the child from Kids on Campus for the rest of the day. In the event that your employment at SCU should end, your child will be allowed to finish the year at Kids on Campus. If space is available in consecutive years your child may continue until they graduate from Kids on Campus.

All tuition and fines must be paid prior to leaving Kids on Campus, regardless of the reason for departure. Unpaid balances will be turned over to collection agencies.

Mandated Reporting

The state of California requires that all members of childcare institutions report to Child Protective Service (CPS) any cases of suspected or obvious child abuse/neglect. The teachers and student employees receive training regarding the mandated reporting law.

Discipline Policy and Guidelines

It is our intent to view discipline as a positive learning experience. When discipline is used as a teaching opportunity there are no magic techniques that work for every problem or every child. Each child has the right to be free from corporal or unusual punishment, infliction of pain, humiliation, ridicule, coercion, threat, mental abuse, or other actions of a punitive nature. Kids on Campus does not allow any physical or emotional punishment. Our emphasis is on redirection and helping children develop positive methods of problem solving.

We enforce three main rules that keep Kids on Campus a safe place for all:

  1. We will not let you hurt yourself.
  2. We will not let you hurt anyone else.
  3. We will not let you hurt our school.

We expect children to test the limits, that’s how they learn. Children need permission and outlets for expressing feelings such as anger, sadness, frustration and depression. Our main goal is for the children to learn self-control and appropriate forms of self-expression. We use the following guidelines to facilitate this process and enforce our “three rules”:

  • Natural Consequences -- The children learn from the consequences of their behavior and choices. Understanding mistakes and accidents is a learning process. It may be appropriate to discuss what happened and why. Some situations require the adult to positively direct the child to a logical consequence. For example, wiping up spilled milk, or washing crayon marks off the table or wall. This approach helps children become more responsible for their own actions.
  • Problem Solving -- Thinking of alternative solutions and the possible effects of such solutions. Through problem solving, children develop a sense of responsibility for their own actions, begin to understand others needs and strengthen their decision-making skills. Children need adult assistance to think of alternatives that will be mutually agreeable. We might ask, “How can you…? What could you do to…?” Children soon learn to generate their own solutions. Problems between two children can also be resolved by this technique, directing children to “use their words.” Examples of dialogue can be demonstrated by adults… this is known as NEGOTIATION!
  • Redirection -- Having an activity redirected or replaced by an acceptable substitute. When reasons are stated by an adult the child can soon learn to redirect themselves. When we redirect an activity we look at what the child is involved in doing and offer an acceptable alternative. If two children fighting over a scoop in the sand area, we may offer a cup or another scooper. A child climbing on a table would be directed to a climber instead. Another enticing activity may work equally well.
  • Cool Off -- Cool off is not a punishment, a threat or humiliating to the child. It should not be in a predetermined chair or place. It should last as long as the child feels is needed to calm down. It should be a time for adult and child to talk about feelings—after the child has calmed down. In some situations a child will be so upset and so intense that he/she may need to be held and reassured that the adult is there to help them calm down. A screaming thrashing child may need to be soothed in this manner before discussing the behavior or incident. The child may need to calm down by him or herself.

We believe that when children are cuddled, talked to, given choices and made to feel important throughout the day, they are less likely to demand attention by negative behavior. As children become older we attempt to let them work through their disputes and problems on their own. When it appears that they need assistance, an adult will step in to help with problem solving or negotiating.

The learning environment is planned and scheduled to maximize appropriate behavior. Routines are designed to allow children a successful mix of choice and structure.

The goal of discipline is to help children build their own self-control, not to have them behave through adult-imposed control. Modeling and recognizing acceptable behavior are the preferred methods of training.

Any discipline technique will be more effective if it is applied in a way that maintains or enhances the child’s self-esteem. The technique must match the age and development of the child. No technique will be effective in every situation. We strive to recognize and encourage children’s efforts, anticipating and eliminating potential problems.

The child must understand why she or he is being disciplined.

Idle or impossible threats encourage children to test rules and punish limits. Effective discipline requires follow through.

The road to independence and self-discipline takes time and patience!

Disaster Preparedness

Kids on Campus has a plan of action in the event of earthquake or other disaster. The children are taught to “DROP AND COVER” when a staff person directs them to do so. When it is safe to do so, everyone will leave the building and gather in the back corner of the playground behind Kids on Campus.

We will count to be sure everyone is safely out of the building. Therefore, it is vitally IMPORTANT that you tell a teacher when you take your child home EVERY DAY so we always know how many children are present. Should the emergency be prolonged and we are not able to re-enter Kids on Campus, we will take the children to the Benson Center on campus.

We maintain emergency supplies: food, water, blankets, first aid supplies and a radio. Our staff is trained in first aid and CPR and knows where emergency facilities are located.

If we are forced to evacuate our school, you will be called according to the Kids on Campus emergency plan phone tree and asked to pick up your child as soon as possible.

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