Santa Clara University

Policy 702 - Non Smoking

STATEMENT

Santa Clara University, in compliance with the City of Santa Clara Ordinance No. 1654, has adopted a non-smoking policy. Therefore, in connection with the ordinance which regulates smoking, the University’s goal is to provide a smoke-free environment while accommodating those who do smoke.

PROCEDURE

Scope of Application

All faculty, staff, students, and visitors of the University are covered by this policy. In addition, all persons using the facilities of the University are subject to this policy.

General Rules

Smoking shall be prohibited at all times in all enclosed, non-residence facilities without exception. This includes common work areas, auditoriums, classrooms, conference and meeting rooms, private offices, elevators, hallways, medical facilities, cafeterias, employee lounges, stairways, restrooms, locker rooms, dressing areas, and all other enclosed facilities.

"No Smoking" signs shall be conspicuously posted at the building entrances and in employee lounges, restrooms, locker rooms, dressing areas, cafeterias, and lunchrooms.

Santa Clara University shall supply access to a written copy of the smoking policy to all employees.

The following areas shall not be subjected to the smoking restrictions of this policy, unless smoking or the use of combustible materials is otherwise regulated by the City Ordinance or any other provision of law.

• Any portion of a place of employment which is not enclosed (meaning any building or structure that is not enclosed by a permanent roof).
• Private residences and residence hall rooms. Smoking is only permitted in individual private residences, including student residence hall rooms and apartments. Smoking is not permitted in lounges, hallways, balconies or restrooms. Due to increasing concerns over second-hand cigarette smoke, smoking within residence halls is permitted on a limited basis only. Smokers are required to provide and operate an air filter when smoking. Should a problem arise regarding smoke bothering other residents, the smoker will be required to curtail smoking in the room. Students may request either smoking or non-smoking rooms.

Individuals who choose to smoke outside must maintain a distance of 25 feet from any building opening (e.g., doors, windows). All cigarette butts shall be disposed in ashtrays located in the designated areas.

Enforcement

All management and supervisory personnel are responsible for implementing this policy and assuring that infractions are handled properly. In addition to posting signs, manager and supervisors shall advise employee, students and visitors not to smoke in enclosed public places or places of employment. An individual may request a smoker to move to the proper areas. Those refusing to comply with this policy may be reported to the appropriate supervisor or manager.

RESPONSIBILITY

This policy relies on the thoughtfulness, consideration, and cooperation of smokers and non-smokers for its success. Faculty, staff, and students are responsible for informing visitors of this policy and directing smokers to designated smoking areas. University managers and supervisors must ensure enforcement of this policy.

RESOURCE

Complaints or concerns regarding this policy shall be referred to Facilities. The University Safety Committee may be asked to provide assistance and clarification in resolving complaints concerning this policy.

Policy Approved: October 23, 1998

Last Updated: December 11, 2001
Maintainer: Human Resources