Santa Clara University

Policy 404 - Professional Organizations

STATEMENT

The University will support employees who wish to join and participate in career-related organizations when:

• the affiliation is consistent with the mission, goals and values of the University,
• membership will benefit the employee and the University, and
• adequate resources (e.g., funding, release time) are available to sponsor the membership.

PROCEDURE

An employee may request the University to sponsor membership in an appropriate organization by submitting a request to the immediate supervisor. The request should include:

• a description of the organization,
• an explanation of how the membership would benefit the University and the employee,
• the complete cost of the membership,
• an estimate of the amount of University work time the employee will spend participating in the organization.

The supervisor will review the request and forward it with a recommendation to the department head. The department head will promptly approve or disapprove the request and inform the employee and supervisor. Membership payments must be processed according to the University’s fiscal procedures.

RESPONSIBILITY

Department heads are responsible for approving or disapproving requests for University-sponsored memberships in career-related organizations based on the benefit to the University. Employees are responsible for prudent use of University time and resources in their connection with and participation in career relation professional organization.

RESOURCE

For more information concerning this policy, contact Human Resources.

Policy Approved: October 23, 1998

Last Updated: October 1, 2008
Maintainer: Human Resources