Santa Clara University

Accounts Payable

Accounts Payable is responsible for the timely processing and payment of vendor invoices. Information provided to initiate payments must be submitted by the department receiving the goods and services. Purchases made through a purchase requisition and purchase order, will be paid once invoices, receiving reports and PO are matched.

The Accounts Payable function is vital to maintaining the effective relationship with vendors who provide goods and services to the University. It is extremely important that invoices be reviewed, approved and submitted for payment on a timely basis in order to process the documents and check payment. This processing normally takes five working days from the quick vouchers with invoices arrive in the University Finance Office. Please ensure that quick vouchers are submitted in sufficient time to meet payment deadlines. For quick voucher training contact Accounts Payable extension 5497.

Other Information

Standard Mileage Rates:


New Rate effective Jan 1,2014 - $0.56

Old Rate effective Jan 1,2013 to December 31,2013 - $0.565

Sales Tax Rate:

New Rate: Effective 4/1/2013 -8.75%

Old Rate: Effective 1/1/2013 to 3/31/2013 -8.625%

Business Meals - Per Diem: The maximum per diem rate for Business Meals has been changed to $50.00 per day effective September 14, 2004.