For any trip or off-campus activity made in the U.S. whether in California or any other parts of the country (except for U.S. territories like the Virgin Islands, Puerto Rico, and Guam), student organizations need to complete and submit the following to the Center for Student Leadership (CSL) staff:
If you are not sure if your trip would require the above forms, consult with your CSL advisor to verify. Your CSL advisor is also your main point of contact as you plan your trip.
Participant Agreement Form
For this form, each person going on the trip needs to review and sign it. Every section of the form that has a blue-shaded field that can be typed into is a section that is required to fill out.
University Vehicle Driver Agreement Form
For this form, each person who is driving needs to do the following:
- Complete the form.
- Attach a photocopy of their driver's license.
- Attach a photocopy of their auto insurance card.
- Attach a copy of their auto registration.
Make sure the driver's license, auto insurance card, and auto registration are not expired or else they will not be accepted.
Also, if some or all of the drivers have filled out this form for another trip earlier in the academic year, then they do not need to do this again except if the driver's license, auto insurance card, and/or auto registration is expired.
Trip & Off-Campus Activity Cover Memo
For this memo, the requested information is self explanatory as it asks for detailed information about participants, destination, transportation, and lodging. Be as detailed as possible and attach all requested documents.
Review of Forms
Your CSL advisor will review each submitted form to make sure all requested information is completed. It is recommended that these forms are submitted to your advisor at least 2 days prior to the trip. This will give your advisor time to review the forms and contact you if there is any missing information that needs to be submitted by anybody going on the trip.