Many events planned by student organizations serve food from as simple as refreshments to as extravagant as a full-service dinner. Food service in all buildings and at all outdoor areas is exclusively granted to Bon Appetit, which is the official dining services provider for Santa Clara.
Below is a list of catering policies, options, and menus by Bon Appetit:
Affordable Bon Appetit Options
Bon Appetit offers two menus that provide more affordable catering options for student organizations:
- Express Catering (PDF): This option allows you to order food but save costs on delivery, set-up, and tear-down; in other words, you have to pick up the food yourself from the Bon Appetit kitchen in Benson Memorial Center.
- Under $200 Catering (PDF): This option provides a variety of menu items for events with budgets less than $200.
- Regular Catering Menu (PDF)
Exceptions to Using Bon Appetit
There are a few exceptions that exist where a student organization may not be required to use Bon Appetit for food service. If your event meets one of the exceptions, then complete one of the following forms that matches the exception.
Note: If you are approved to use external catering, then you must remit 7.5% of the total catering costs back to Bon Appetit.
Food Cooked by Student Organizations
Student organizations can cook their own food only for private potluck events/meetings, bake sales, and previously approved events (see previous section on exceptions to using Bon Appetit). For previously approved events, student organizations must attend a food safety meeting by Bon Appetit and cook in the Bon Appetit kitchen while supervised.
Donation of Food
Bon Appetit policy allows only the donation of raw food items to be prepared or cooked by their staff. Donated food items that are already cooked are not permissible.
Student organizations may request for food trucks to sell food during events at the Locatelli Activity Center. Food trucks must be arranged by Bon Appetit and must be from the approved list of trucks managed by Bon Appetit. Just like external catering, 7.5% of the total catering costs must be remitted back to Bon Appetit.
Events with Alcohol Service
The only events sponsored by undergraduate student organizations that are allowed to have events where alcohol is served are those that are exclusive to the senior class (and the junior class during spring quarter only). The following form must be completed for these events: