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Academic Policies & Regulations 2015

Petition for Exception to University Policy
If you feel an exception to policy is warranted, you need to submit a completed Student Petition form to the Registrar.  All petitions for exceptions must be electronically submitted to the Office of the Registrar.
Academic Regulations
The academic regulations that apply in the Fall, Winter, and Spring quarters also apply to the Summer quarter.  Courses taken during the Summer quarter are included in the records of matriculated Santa Clara University students for the determination of GPA, class level, honors, probation and disqualification.  Any student not permitted to register during the academic year (e.g., disqualified, suspension) may not take summer school classes at SCU.
Administrative Withdrawal / Drop Policy
  • The Administrative Withdraw policy is not in effect in the Summer as it is during the regular school year. Students who are officially enrolled in a class and fail to attend the first and any subsequent class meetings will remain enrolled in the class, and be responsible for paying all tuition and fees associated with the class.
  • It is the student’s responsibility to drop a course if s/he is unable to attend due to changes in the class schedule or personal obligations.
  • Non-attendance does NOT relieve a student of the obligation to pay tuition and fees. In addition to paying full tuition and fees, an academic hold will be placed on the student’s account to prevent any further registration transactions.
  • Students who do not formally drop a class for which they are officially enrolled will receive an “F” grade for the course(s), and be liable for all tuition and fees incurred during the Summer.
  • Students must formally drop a course via eCampus or by submitting a Drop Form to the Enrollment Services Center located in the Schott Administration building prior to the published deadlines.
Auditing Courses

Degree-seeking students may audit one course in addition to the Summer Sessions course load limit on a space available basis with a charge of $100 course audit fee.  Permission to audit is given by the instructor by the last day to add a class. Submit completed audit forms to the Enrollment Services Center by the last day to add a class and no later than one week thereafter

Non-SCU or non-degree seeking SCU students may not audit courses.

Course Load Limits Policy / Overload Policy

There are NO EXCEPTIONS TO THE COURSE LOAD POLICY for Summer Sessions. Students who register for more than the maximum course load will be administratively withdrawn from the course that creates the overload. Students who add overload units in violation of this policy may not receive credit for the course that causes the policy violation.

The intensive pace of Sessions 1, 2, and 3 require the following restrictions on summer course loads:

  • Session 1:  Students may not enroll in or attend more than two courses at any time during this session.
  • Session 2:  Students may not enroll in or attend more than two courses at any time during this session.
  • Session 3 (A, B and C): Students may not enroll in or attend more than one Session 3 lab science (Chemistry or Physics) course at a time. If you are enrolled in or attending a Session 3 lab science course, you may not be simultaneously enrolled in or attending any Session 1, 2, or 4 course. If you are enrolled in or attending a Session 3 non-lab science course, you may be simultaneously enrolled in or attend no more than one Session 1 or 2 course.


Course Cancellations
Santa Clara University reserves the right to make changes in the schedules or policies without prior notice. We have done our best to ensure the accuracy of the information in the Summer course offering. However, certain statements may need to be corrected or changed. Please carefully check “My Class Schedule” on eCampus for any changes. If a classroom assignment has been changed, information about the new room location will be posted outside the originally-listed classroom. If a course is cancelled, the Summer Sessions Office will immediately send a notification to your address. Please check your SCU email frequently.
Course Numbering System
Courses numbered 1 through 99 are lower-division courses for which students generally receive four quarter units of credit. Lower-division courses are recommended for freshmen and sophomores. Upper-division courses are numbered 100 through 199, and students generally receive five quarter units of credit. Upper-division courses are recommended for juniors and seniors.
Enrollment Confirmations Via eCampus
All students can retrieve their course schedules online via eCampus to confirm their enrollment in Summer courses. Course confirmations will not be mailed by the University.
Enrollment and Course Restriction Policy
  • Students may not sit in classes without formally enrolling. Credit is not given to students who attend class without formally enrolling and paying tuition. Students must be officially registered in classes based on the procedures outlined in the Summer Sessions website and must have paid all tuition and fees by the published deadlines.
  • The instructor's signature on an add form after the add period does not constitute a formal enrollment without tuition payment. Initial registration or class additions will not be accepted beyond the late registration/add period as set forth in the Summer Sessions calendar.
  • Students who enroll in a course for which they are not eligible are subject to administrative withdrawal from that course. During the first week of class, the instructor may notify the Registrar to drop you from the course if you did not fulfill the following course restriction requirements. This includes:
  • Freshmen enrolled in upper division courses.
  • Students who have not satisfied any course prerequisites stated in the Undergraduate bulletin.
  • Students who have not obtained the instructor’s permission as specified in certain courses.
Independent Study
Eligible Juniors and Seniors may pursue independent study through Directed Study, Directed Research, Practicum or Internships. No more than four independent study courses can be used to satisfy graduation requirements, and no more than one independent study course per term may be taken. To register for an independent study course, students must submit completed Independent Study petitions to the Enrollment Services Center after approval is received from the Drahmann Advising and Learning Resources Center. Forms are due by the last day to add a class. Most independent study courses cannot be added through eCampus. Contact the specific academic department for more information.
Only continuing Santa Clara students who have completed at least 88 units are eligible to enroll for summer internships that are no more than 10 units. To receive academic credit for a summer internship a student must complete the appropriate paperwork with the faculty member supervising the summer internship, register, and pay summer tuition for the units sought. Departments other than those listed in the catalog also may offer summer internships. Interested students should inquire in individual departments. 
New Fall 2015 Transfer Students
Transfer students who have been accepted at Santa Clara University for the Fall 2015 quarter should contact the Drahmann Academic Advising and Learning Resources Center at 408-554-4318 before registration to receive academic advising.
Pass/No Pass Grading Option
A Junior or Senior with a declared major may choose to take an elective course Pass/No pass. An elective course is one other than a University, school or department requirement. One course per quarter, with a maximum of six, may be selected. Under the P/NP option, work equivalent to a grade of C- is not passing. The P/NP option must be selected by the last day to drop a class without a W as listed on the Summer Sessions calendar and is not reversible after that time. If you wish to change the grade option to P/NP after you enroll in a class, you must do so in person at the Enrollment Services Center.
Performance Standards in the Sciences
Prerequisites for courses in lower-division sequences in Biology (21,22,23,24), Physics (31,32,33,34; 11,12,13), and Chemistry (11,12,13,14; 31,32,33) will include completion of the prior course in the sequence with a grade of C- or better. Students who do not meet this standard will not be permitted to enroll in the next course of the sequence. For further information, contact the Biology, Chemistry and Biochemistry, or Physics departments. 
Repetition of Courses
Students may repeat a course in which they receive less than a C-. All courses, whether repeated or not, are included in the GPA calculation, but units will be awarded only once for a passed course. A few courses are designated as repeatable and you may enroll in them for credit and a grade each time.

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