Tuition & Fees
- Tuition for Summer 2013 is $564 per unit.
- Application Fee: All non-SCU, non-degree seeking SCU, incoming SCU freshman and transfer students must pay a non-refundable $80 application fee.
- Deposit: All non-SCU, non-degree seeking SCU, incoming SCU freshman and transfer students must pay a $2256 deposit before registering for classes. The deposit is credited toward tuition and is refundable to the extent that the student qualifies for a tuition refund under the summer refund policy.
- Late Payment Fee: a $75 late payment fee and a hold that prevents registration and/or enrollment changes will be assessed to the student for every month the balance remains unpaid.
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All tuition and fees are due by the 21st
of every month for all charges billed. The payment deadlines are available on the Bursar website
- Pre-payment Requirements: Once the second billing period for the summer session is complete May 30, 2013, students will be required to pre-pay for any new enrollment request. Students with past due balances will also be required to pay their past due balance and pre-pay for any new enrollment for the current session. Please note that guaranteed funds [cash/cashier's check] may be a requirement of the pre-payment process.
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The Billing and Payment Process
- E-Bill Notification - All charges posted to the student's account will be billed and statements will be available online only for students and "Authorized Payers". Statements are processed by the 1st of every month and due on the 21st of the same month. A students billing history will remain online for 18 months. Billing notification will be sent to the student's official SCU GroupWise email address only; unless the student has forwarded their SCU email to a preferred account of choice. Students have the option to electronically forward or print a copy of their statement to a third party payer (parent, employer, etc.) OR set up a third party payer as an "Authorized Payer" to view and pay bills on the students behalf. However, it is still the student's responsibility to ensure payment is submitted by the published payment deadlines.
- Instructions for setting up an authorized payer are located on the Bursar Office website at: http://www.scu.edu/busar/billing/, click the link "How to Set-Up an Authorized Payer".
- Reviewing a Student's Bill - Billing statements, are available via eCampus only.
- Students will log on to eCampus, from the My Menu section, click on "Bursar's Office" then "View Account/Make Payment". This will direct you to the QuikPay/NelNet bill/pay site. From the Message Board page, click on "View Accounts", and for the Official SCU Statement of Account click on the PDF icon. This action will show your most recent statement and provide you with a payment remittance coupon. Students who register, or change enrollment after the initial billing date will not receive a revised billing statement until the next billing run.
- Authorized Payers may log on to: http://www.scu.edu/bursar/Online_Bill_Pay/Bill-Payment.cfm, click the "Authorized Payer" link. Authorized Payers will be taken to "QuikPay" login where they will need to enter their Login Name and Password, click the button "Login", click "View Accounts", and for the Official SCU Statement of Account click on the PDF icon. This action will show your most recent statement and provide you with a payment remittance coupon.
- Remember - The billing statement is only a snapshot of the account at the time the billing is processed. Payments and other account adjustments made after the billing is processed will not reflect on the billing until the next month. The "Account Status" link will provide information between billing cycles.
- Paying a Student's Bill - Students and authorized payers can submit payment quickly and securely online with an electronic check, with no transaction fee. Simply follow the navigation above, click on "Make Payment" and follow the instructions.
- PLEASE NOTE: Santa Clara University does not accept credit cards as payment for tuition and fees.
- Alternative Payments
- By Mail: You must click on the PDF icon, located at the top of your statement, to open the remittance portion and mailing address if submitting payment by mail.
- In Person: Payment, by cash or check only, can also be made directly at Enrollment Services Center, during normal business hours, located in the Patricia and Stephen Schott Admissions and Enrollment Services Building.
- Questions about student accounts should be addressed to Enrollment Services Center at 408-551-1000 or via email at OneStop@scu.edu.
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View Account Detail Online
- There is a simple way to review the most current activity on a student's account. Via eCampus, click on "Student Service Center", and then click on the "SCU Account Detail" link located under the Finance section (mid-page). You will be able to view all charges/credits on the account, by transaction date, and see the most current balance due. This is a very useful screen, especially if you are making enrollment changes between billing cycles.
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- For 100% tuition refund - Students must drop their course(s) online using eCampus or submit their completed drop form to the Office of the Registrar by the end of the day of the second (2nd) scheduled class meeting.
- For 50% tuition refund - Students must drop their course(s) online via eCampus or submit their completed drop form to the Office of the Registrar by the end of the day of the third (3rd) scheduled class meeting.
- There are no refunds of tuition for dropping courses after the end of the day of the third (3rd) scheduled class meeting.
- PLEASE NOTE: Online courses, independent study and internship courses assume a regular class schedule of Monday, Wednesday, Thursday for tuition refund purposes.
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- Students who drop courses in a timely manner may be entitled to a full or partial refund of paid tuition. See the summer calendar for the schedule of refunds available for each session. Online courses, independent study courses and internship courses will assume a regular class schedule of Monday, Wednesday, Thursday for tuition refund purposes.
- Students may be eligible for a refund if a credit balance is reflecting on their student account. The refund process begins during the 2nd week of the summer session. Students will be sent an email, to their SCU email account, when they are eligible to request their refund [usually the Friday of the first week of the session].
Complete instructions to sign up for refunds via direct deposit and/or request a refund are located at : http:// www.scu.edu/bursar/refunds
- BEGIN with signing up for Direct Deposit! This is the quickest way to obtain your refund. Refunds via DD are processed daily during the 2nd week of the session; checks are processed once a week and mailed to the address selected.
- NEXT request your refund via ecampus.
- CHECK the "YES" I want a refund box, or "NO" I do not want a refund if you would prefer to have your credit remain on your account for future charges.
- SELECT the amount and mailing address [if not on direct deposit] and click the submit or OK button
- WAIT for an email to be sent by the Bursar Office to verify your refund has been processed.
- Refund Criteria
- Account must reflect a credit balance
- Student must be enrolled at least half-time status during the applicable term
- Credit cannot derive from non-refundable item type. Example: tuition remission, departmental scholarship/grant, deposit(s), etc.
- Personal check payments will be encumbered for 21 days
- Students will be notified via their SCU GroupWise email address when their refund has been processed. If on direct deposit, funds will be transferred to your banking institution immediately following the completion of the refund process. Depending on your banking institution, funds are usually available within 24-48 hours. However, some smaller banks/credit unions can take longer. Checks will be mailed to the address selected during the request process so please make sure your address information is accurate. There is a $25 re-processing fee for all checks misplaced or lost in the mail.
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Financial Rights and Responsibility
Students assume responsibility for all costs incurred as a result of enrollment at Santa Clara University. It is the student’s responsibility to be aware of their account balance and financial aid information, and maintain current valid address information at all times to ensure receipt of all University correspondence in a timely manner.
The tuition status of an undergraduate student is determined at the end of the late registration period. No adjustment is made to tuition charges for enrollment changes after the end of the late registration period, unless the student withdraws from the University.
The tuition status of a graduate student is determined by the date the course is dropped or the date in which the student withdraws from the University.
Students who drop courses or withdraw from the University are eligible for a refund of tuition charges according to the University’s refund policies. The effective date used to determine any refund of tuition is the date on which notification of withdrawal is received by the Office of the Registrar, not the last date of attendance by the student. Neither dropping all courses via e-campus nor informing an individual faculty member, an academic department, or the Dean’s Office constitutes an official withdrawal from the University. The official date of withdrawal from the University cannot be backdated prior to the date on which the student submits the applicable withdrawal form or notification to the Office of the Registrar.
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Please note the following policies regarding late payments and delinquent accounts:
- Accounts remaining unpaid by each month's payment deadline are subject to a late payment fee. Loans funds or any other sources of financial aid not reflecting on a students account by the payment deadline are also subject to late fees.
- All accounts must be paid in full in order for students to enroll in succeeding terms or to receive copies of certificates, diplomas, and transcripts.
- The University reserves the right to recover all costs related to the collection of delinquent accounts. In addition, delinquent accounts will accrue interest at the maximum legal rate once placed in a collection status.
- The University reserves the right to cancel the registration of any student if a balance due from a previous term remains unpaid at the start of a subsequent term.
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