Santa Clara University

Job Bank Listings

Below is a list of current job openings that require the CEP designation or successful completion of at least one of the three CEP Institute courses.

To post a job opening, please click here.

View current job listings in alphabetical order by company name.
View current job listings in chronological order by date posted.

Alphabetical Listings

Last Update: January 29, 2015

Posted Date Listing


Position: Equity Operations Analyst (Equity Shinobi)
Location: Palo Alto, CA

Palantir Technologies seeks a motivated Equity Operations Analyst/Equity Shinobi to join our in-house team of Legal Ninjas. You are excited about equity administration, maintaining and tracking the ownership structure of private companies, and geek out over Excel shortcuts and formulas. You are extremely organized, resourceful, and detail oriented. The two periods in the last sentence caught your eye immediately, made your heart sink, and almost stopped you from reading this job description because of your disdain for sloppy work product. You are eager to get involved in the end-to-end administration of Palantir’s equity incentive plans and can’t wait to reveal your passion for efficient, high-quality work product. Whether you are doing solo missions or working collaboratively with others, you love to achieve great results on challenging, time-sensitive projects. Equipped with your eagle eye for minute details, silver tongue for communicating in a clear and concise way, and boundless reserve of energy and self-motivation, you strive to produce perfect work product and adapt to a rapidly-growing software company that is solving some of the world’s hardest problems. 

Responsibilities: 
  • All aspects of equity administration, including managing a complex capitalization table, transaction processing and data entry, reconciliations/audits for quality control, investor analysis, and related tax reporting 
  • Collaborate with C-Level Executives, Finance, People Operations, Legal Ninjas, and other cross-functional teams to anticipate, implement and/or address equity compensation matters
  • Respond to inquiries from current, former and potential employees about equity compensation
Requirements: 
  • BA/BS in Business, Finance, Accounting, or a related discipline
  • Participation in the CEP Program
  • Strong proficiency in Excel Obsession for detail, organization, and ability to multitask Entrepreneurial mindset, with proven ability to be resourceful, and experience improving and streamlining processes 
  • Demonstrated ability to problem-solve and complete complex projects under pressure 
  • Impeccable judgment, discretion, respect, and integrity 
  • Ability to work independently and as a team member in an unstructured environment 
  • Flexible schedule - we still operate in start-up mode and fire drills don't always fit within traditional business hours 
  • Great sense of humor
Preferred:
  • 1+ years of experience as a paralegal, equity professional or equivalent within a corporation or law firm
  • Knowledge of private company equity-related administration, accounting, tax, and legal concepts
  • Strong working knowledge of Shareworks or similar equity administration software
  • Experience graphically representing data

Posted: January 29, 2015


Position: Stock Plan Administrator
Location: Seattle, Washington

We are a specialty retailer offering the very best of what’s next in fashion for men, women and children since 1901. JOIN US WHERE IT ALL BEGAN. Whether you design clothes or business strategies, crunch numbers, lead projects or write code, we have a place for you at our Seattle headquarters. And we think Seattle is a pretty great place to live. More than just rainy days and coffee, Seattle has it all — mountains and beaches, arts and parks, music and film. It's made up of quirky neighborhoods, award-winning restaurants, and thriving industry. Come see for yourself! A day in the life... Nordstrom provides a robust and competitive equity incentive program for specified leadership level employees. This position will work with internal and external teams to provide the ongoing analysis and administration of Nordstrom equity awards.

Responsibilities:
  • Ensure equity awards are administered in accordance with the terms and conditions of the agreements, the governing equity incentive plan(s), and internal processes and procedures
  • Partner with HR, Accounting, Payroll, Tax, Legal and the third party stock plan administrator to develop, enhance and administer procedures associated with equity awards.
  • Understand cross-functional impact and considerations (accounting, securities law, tax, administration) for equity programs.
  • Establish and maintain control procedures associated with stock plan administration.
  • Prepare and provide communication and education materials related to equity awards, including grant notification, terms and vesting events.
  • Assist in the analysis and preparation of reports for management and applicable stakeholders. •Respond timely to employee equity questions, while maintaining the highest levels of customer service.
  • Assist and lead administration, as assigned, of equity grant and vest processes.
  • Assist with audits, reviews and SOX compliance.
  • Participate on cross-functional teams for equity-related projects.
  • Assist with other projects, as assigned.
Experience:
  • 3-5 years of demonstrated related experience in accounting, tax, or equity compensation, required
  • Minimum CEP level 1 certification not required, but preferred
  • Excellent computer skills, especially related to Microsoft Office (e.g., Excel, Word)
  • Ability to work independently and problem solve proactively
  • Detail-oriented, organized, efficient and diligent with an auditor/proof-reader mentality towards data integrity
  • Excellent customer service skills, including strong written and oral communication
  • Ability to multi-task and prioritize in a fast-paced environment
  • Effective project and time management skills
  • Ability to respect highly confidential information and work in confidential environment
To Apply: Please apply on http://about.nordstrom.com/careers/

Posted: January 27, 2015




Position: Stock Administrator
Location: Palo Alto, CA

Since 2004, Yelp has been connecting people with great local businesses, and we’re looking to grow our team with folks who are passionate about that mission. We’ve also been rated a top employer by the San Francisco Business Journal. We are looking for a go-getter who can multi-task and prioritize while keeping a positive attitude. This rock star will help oversee global stock administration for our growing workforce of 2,500+ employees, reporting to the Manager of Stock Administration in the Finance organization. This position is in Palo Alto, California.

Responsibilities:
  • Import & audit of monthly new hire information and new equity grants
  • Processing terminations
  • Accurate and timely processing of stock option exercises and restricted stock unit releases
  • Working with the entire ESPP life cycle - Monthly reconciliation of shares outstanding
  • Preparing month/quarter/year-end stock-based comp expense reports
  • Working with SOX and audit teams
  • Ad hoc requests from any and all departments
  • Plays well with others.  Positive, self-directed work style and thrives in a fast-paced environment.
  • Details, details, details.  Attention to detail is your strong suit.
Experience:
  • Three or more years of experience in stock administration with some international exposure preferred
  • Comfortable with all equity vehicles (ISOs, NQs, RSUs, ESPP and whatever else the future holds)
  • CEP or working towards designation.
  • Communicator/public speaker: Superior written and verbal communication skills, comfortable interacting with all levels of employees through executive level.
  • Sandbox: Equity Edge Online super star.

Posted: January 27, 2014



Position: Senior Equity Administrator
Location: San Francisco, CA

Airbnb is looking for a Senior Equity Administrator to work with the Manager of Stock Administration to help build the industries best stock department.  The ideal candidate will be energetic and well versed with interacting with our employees, flexible in handling the day to day transactional administration of a fast growing company and have the ability to tackle ad hoc projects as the company continues its phenomenal growth.

Responsibilities:
  • Maintain equity plan database (ie new hires, tax rates, transfers, promotions, address changes)
  • Ability to account and track daily, weekly, monthly, quarterly, and annual administration and reporting of global stock plan transactions including exercises, terminations, and grants 
  • Own and further develop the procedures of international equity compliance and mobility tracking
  • Assist with employee education and training related to equity
  • Work closely with payroll to ensure timely and accurate reporting of equity transactions
  • Maintain the stock plan documentation for both internal documentation and SOX compliance
  • Assist in monthly and quarterly reports related to stock compensation
  • Perform ad-hoc projects to continue to improve the stellar team
Requirements:
  • BS degree or equivalent experience, preferably in Accounting, Business, Finance or Human Resources
  • Knowledge of international equity compliance and willingness to stay on top of trends in the industry
  • Experience working for a private company preferred
  • Progress towardsCertified Equity Professional designation preferred 5-7 years experience in international stock administration
  • Proficiency with Microsoft Office suite, specially Excel Knowledge of Mac environment a plus
To Apply: Interested candidates may apply online at https://www.airbnb.com/jobs/departments/position/36852

Posted: January 27, 2015




Position: Relationship Manager
Location: San Francisco Bay Area or San Diego or Sandy-Utah or Denver

A Relationship Manager (RM) at E*TRADE Financial Corporate Services is responsible for managing the firm's relationships with existing mid and emerging market corporate clients.  The RM is E*TRADE's key liaison to the client and is responsible for ensuring that all contact points with E*TRADE are seamless and that the client is highly satisfied with our offering and service levels across product, training, operations, service, and our retail division.

The RM, with appropriate training must be an expert in equity comp plans and the E*TRADE equity comp product and service model.  They are responsible for developing strong relationships with contacts at all levels within the corporate client, sell additional offerings within accounts, manage escalations and client issues, manage contract negotiations, and manage overall account relationship functions.  The RM will also be expected to be actively involved in national and local Equity Compensation Groups such as NASPP and GEO.  The relationship management aspects of the role may include performing product demonstrations, explaining our service model and the implementation/migration process, performing onsite or WebEx training for the stock plan administration team or participants.  Other outreach methods may include supporting a client's benefits fair or facilitating education days for client participants on either stock plans or investment planning by E*TRADE's corporate services financial consultants.  RMs are also expected to travel to client sites, attend industry and E*TRADE-sponsored client events, and entertain clients as part of the normal course of client coverage.  Client contacts must be documented properly in our client relationship management system, Salesforce.com.

The RM must operate in a manner that is consistent with the risk policies, procedures and guidelines established internally at E*TRADE Financial in additional to the external regulatory bank/brokerage environment.  The RM must be able to anticipate and proactively manage risk, escalating key issues as needed.  This accomplished by working with pertinent stakeholders to evaluate service and operational solutions, understanding the revenue and business model to ensure relevant contract and commission pricing, and understanding effectively communicating the distinction between the corporate client relationships and the relationship that exists between E*TRADE Securities and employee.

Responsibilities:
  • Work closely with Corporate Service Group colleagues and other internal partners/resources (Client Service, Participant Service, Executive Services, Implementation, Marketing, Product development, Legal, etc.) to ensure the successful roll-out and ongoing delivery of E*TRADE's products and services to clients and prospects
  • Become the "go-to" point of contact who has the best understanding of the client's and prospect's overall needs and preferences; share with internal partners to provide the client/prospect with a seamless service experience (either through use of internal CRM system or by forging strong working relationships with colleagues in clearing, operations, client or customer services
  • Educate current and prospective clients on the full outsourcing and partial outsourcing equity compensation administrative solutions were provide which include but are not limited to : ESPP (employee stock purchase plans), SOP (stock option plans), RSA (restricted stock award plans) RSU (restricted stock unit award plans) and SAR (stock appreciation rights)
  • Partner effectively with E*TRADE Retail Branch representatives to educate current and prospective clients and their employees on E*TRADE's brokerage service offerings such as Financial Consulting and Retirement Planning
  • Utilize extensive business and industry knowledge to build long-term relationships and develop relevant strategic partner relationships that address their client's needs
  • Develop contacts with Industry Consultants and other centers of influence that can e leveraged to build relationships, renew clients, and close sales
  • Maintain high level of understanding of E*TRADE's Corporate Services Equity Edge Online product and carious service models as well as a strong understanding of the firm's broader capabilities by attending all necessary training sessions
  • Maintain a high level understanding of E*TRADE's client relationship management system, Salesforce.com, including keeping pipelines and contract information and meeting notes up to date
Education, Certification, Training Requirements:
  • Bachelor's degree
  • Series 7 and 63 registration required or obtain within 90 days
  • Participation in the CEP Program
Desired Experience:
  • At least 5 years of financial services or business to business relationship management experience
  • Independent, self-motivated and success driven, yet able and willing to take direction
  • Knowledge of investment industry and equity compensation marketplace preferred
  • Highly developed presentation and facilitation skills
  • Strong organizational skills and attention to detail
  • Strong collaborative skills and organizational abilities

Posted: January 27, 2015



Stock & Option Solutions

Position: Equity Compensation Consultant
Location: United States

As an SOS equity compensation consultant, you have the opportunity to work with a variety of companies in administering and managing their employee stock option, stock purchase, and restricted stock programs. Responsibilities range from day-to-day operational administration to complex analysis of client needs, project management, and guidance with high-level equity compensation issues.

Requirements:
  • One to two years’ experience in corporate stock administration with a strong understanding of business, regulatory, and technical requirements at an operational level; experience on the vendor side a plus 
  • Excellent writing skills, including grammar, spelling, and presentation 
  • Strong organization, attention to detail, verbal and written communications, and interpersonal skills 
  • Able to manage multiple tasks and deadlines effectively and efficiently and follow project workscopes, timelines, and deliverables 
  • Flexibility to work a non-standard work schedule and adapt to changing requirements in mid-project lifecycle 
  • Proficient with MS Office applications (Word and Excel) and knowledge of an equity plan software or service 
  • CEP Level 1 completed
To Apply: Check out our jobs page http://www.sos-team.com/screens/Jobs/SOS-Jobs.aspx and email your resume to employment@sos-team.com.

Posted:  January 8, 2015



Visa

Position: Stock Plan Analyst
Location: Foster City, CA

Visa, Inc. is seeking a Stock Plan Analyst to join our Global Equity Program team in Total Rewards. This role will be responsible for the day to day activities in administrating our global employee stock purchase plan and equity program includes all aspects of recordkeeping, reporting, and reconciliation. The Stock Plan Analyst needs to ensure the accuracy and integrity of all equity data in the record tracking systems, and be able to work closely with employees and other functional groups. 

Experience:
  • Working with different types of Equity Plans, including employee stock purchase plans - 
  • Experience working with a third party recordkeeping systems (Knowledge of Schwab’s EquiView a plus) 
  • Able to process all types of stock grants, exercises, lapses, and reporting of payroll and taxes (including Performance Stock, Restricted Stock, Stock Units, Non-Qualified Stock Options, and ESPP). 
  • Ability to interpret and understand legal documents such as, security regulations and government legislations. 
  • Proven ability to partner with cross-functional teams, including Legal, Tax, Payroll, Accounting, Audit, Financial Reporting and Human Resources. 
  • Experience with an insider trading program. 
  • Knowledge of SEC filings, 10b5-1 plans, and stock ownership compliance administration. 
  • Experience preparing employee communications. 
  • Interacts with transfer agent and third party stock administrator to ensure that trades are settled timely; reconcile DWAC instructions and transfer agent activities 
  • Maintenance of stock plan documentation for both internal and SOX compliance 
  • Understanding Directors and Officers compliance & reporting including Section 16 compliance (Form 3, 4 and 5) and related Proxy reporting requirements 
  • Ability to respond to employee inquires and coordinating with internal teams and vendors as appropriate to resolve issues 
  • Performs other related duties related to the program.
Qualifications:
  • Bachelor's Degree in Business, Finance, or Accounting. 
  • Minimum 5 years of experience in public company stock administration. 
  • Proficient in Excel and Power Point 
  • Strong organization and problem solving skills with the ability to track multiple tasks and issues 
  • Must be customer-service oriented 
  • Strong organization, planning, and project management skills. 
  • Strong written, verbal and interpersonal relationship and communication skills. 
  • Ability to multi-task and deliver results in a fast-paced environment. 
  • Exceptionally resourceful, detail-oriented 
  • Strong critical thinking skills and discipline to deliver complete and accurate results. 
  • Ability to identify and implement process improvements. 
  • CEP - Certified Equity Professional certification a plus and/or desire to obtain certification. 
  • Workday Management System experience preferred.


Posted:  January 7, 2015


Continental / FRS Plan Administration

Position: Apprentice Stock Plan Administrator
Location: Santa Clara, CA

Accepting persons who are currently in a corporate environment who wish a new career. Easy transition from Payroll, Human Resources, Accounting, Finance, Legal, and Customer Service.

Job Responsibilities
  • Coordinate and assist with stock plan administration for various companies. 
  • Administration will be on one or two applications, Equity Edge/EEO and EASi. Training will be offered on both platforms. 
  • Coordinate and process option grants, agreements, exercises, and transactions. 
  • Process restricted stock awards, issuances, releases, and tax payments. 
  • Disqualifying and qualifying dispositions tracking. 
  • ESPP enrollment, purchase and distribution. 
  • Reconciling basic equity plan data and common stock activity. 
  • Standard reporting at month-end, quarter-end and year-end for the equity plans. 
  • Maintain an accurate and compliant equity database. 
  • Transfer agent and brokerage firms’ liaison. 
  • Service Provider liaison. 
  • Communicate the benefit and terms of the corporate equity plans to employee base, answer questions for basic employee questions. 
  • Basic-level projects relating to equity plans administration and management. 
  • Other tasks as needed under stock plans administration.
Job Expectations:
  • After the initial 2 weeks of training on the Continental FRS methods of outsourced equity plan administration, you will be working, with direction, on multiple companies on Equity Edge. The company will monitor your progress over the three-month training period. 
  • You will be expected to complete the full training series of reading, taking webinars, and taking exams. 
  • Work under our administration methods to ensure strict adherence to equity compensation compliance under laws and regulations and error-free transactions. 
  • We require all our employees to work under our motto of “compliance, accuracy and customer service”. 
  • You must work as a team player. 
  • You must double-check your own work before handing over to Continental FRS audit and to Client. 
  • You must offer the Continental FRS Clients all aspects of excellent customer service. 
  • You must be open to continuous learning to advance your job knowledge and your career.
Job Requirements:
  • College degree in business, accounting, finance, economics, law, management, human resources, or related field. 
  • Must know MS Excel and have mastered basics and willing to learn intermediate. 
  • Must know MS Word, how to write a proper business letter and write business emails. 
  • At least one year working in an office environment. 
  • Excellent English speaking and writing skills.
  • Willing to learn quickly. 
  • You must be organized! 
  • You must be reliable. 
  • You must enjoy working with numbers: calculating income, calculating taxes. 
  • Enjoy customer service, helping others, and enjoy being patient with answers.
  • Participation in CEP Program

To Apply: Qualified candidates please specify the position to which you are applying and email your resumé to: Cathy.Matteson@Continentalfrs.com

Posted:  January 7, 2015


Continental / FRS Plan Administration

Position: Stock Plan Administrator Level 2
Location: United States

The person must have knowledge in the laws and regulations of Equity Compensation. This includes securities laws, tax laws, and a general knowledge of the ASC 718 accounting regulations in order to properly perform the basic and intermediate responsibilities for the company's equity plans.

Experience:
  • Coordinate the processing of grants: Options, RSUs, RSAs, and Performance Awards 
  • Coordinate and audit exercises, issuances, releases, and all relevant transactions 
  • Process and audit US and foreign jurisdiction tax payments 
  • Prep and process international and mobile employee activity 
  • Disqualifying and qualifying dispositions tracking 
  • ESPP open enrollment, tracking changes, purchase and distribution 
  • Filing Forms 3, 4, and 5 
  • Reconciling equity comp and related accounts 
  • Standard reporting at month-end, quarter-end and year-end 
  • Assist in ASC 718 quarterly fair valuation and expense allocation reporting 
  • Prepare the set of Auditors reports 
  • Accurate database maintenance 
  • Transfer agent, brokerage firm and Service Provider liaison 
  • Answer employee questions and resolve queries
Job Requirements:
  • 3+ years recent experience in corporate stock plan administration and/or a related field 
  • Must have experience processing Options, ESPP, RSAs, RSUs 
  • Must have knowledge of laws and regulations for equity comp and know how to apply the laws to the daily work processes 
  • Must know either Equity Edge /EEO, EASi, Shareworks, or MS Sapphire. 
  • Take charge person that can handle a variety of tasks and responsibilities unsupervised 
  • Must be organized and efficient 
  • Must have excellent English written and oral communication skills 
  • Certified Equity Professional (CEP) designation or certification underway 
  • Must have a bachelor's degree or equivalent experience 
  • Must know MS Excel and Word proficiently
To Apply: Qualified candidates please specify the position to which you are applying and email your resumé to: Cathy.Matteson@Continentalfrs.com

Posted:  January 7, 2015

Continental / FRS Plan Administration 

Position: Equity Plans Manager
Location: Santa Clara, CA 

The person must have superior knowledge of all aspects of the laws and regulations of Equity Compensation for a global company. This includes Equity Compensation securities laws, tax laws, the financial reporting requirements for equity and related accounts, and advanced knowledge of the accounting regulations in order to properly manage and perform the basic and advanced responsibilities surrounding a company’s equity plans. The person must have experience in each of these functions within Stock Plan Administration and Management. WE WILL TRAIN! We will consider candidates who have knowledge but may not have full experience in all areas. We are open to training the right candidate. 

Experience and Knowledge

  • Public and private company stock plans management 
  • Administration on the complete cycle for five types of equity awards administration: Options, RSAs, RSUs, SARs, PSAwards/Units 
  • Employee Stock Purchase Plans administration and management 
  • ASC 718 fair valuation process: analysis for public and private companies, determination of factors, assumptions, report expense allocation, reconciliations, knowledge of quirks in software that require off-line activity 
  • Manage global considerations and mobility participants’ worldwide tracking 
  • Set-up and maintain best practices and latest technology 
  • Maintain a Capitalization Table (for private company) 
  • Reconciliations for common stock, treasury, reserves, equity and related g/l accounts 
  • Transfer agent, brokerage, and service provider liaison 
  • Employee communications and presentations 
  • Knowledge of two or more software applications (EASi, Equity Edge, Solium, and Sapphire) 
Job Requirements:  
  • 8+ years experience in corporate stock plan administration and management 
  • Must be organized and efficient Enjoys multi-tasking Calm personality Communication skills with all levels of corporate management and Directors 
  • Must have excellent English written and oral communication skills Certified Equity Professional (CEP) designation required or in progress 
  • Must have a bachelor's degree or equivalent experience 
  • Proficiency in Excel and Word; Access and PPT experience preferred 

To Apply: Qualified candidates please specify the position to which you are applying and email your resumé to: Cathy.Matteson@Continentalfrs.com

Posted:  January 7, 2015
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EASi

Position: Accounting Service Manager
Location: Roseville, CA

We are looking for an Accounting Service Manager, a key member of our customer facing outsourcing team. The Accounting Service Manager is responsible for the service delivery and reporting needs of a book of privately or publicly held companies that outsource plan administration and accounting to EASi. Candidates for this position should have a strong attention to detail as well as creative problem solving skills. This individual should have demonstrated ability to successfully manage multiple client relationships, while driving high levels of client satisfaction. The position reports to the Vice President, Administration Services.

Job Description:

  • Perform administrative and customer support for publicly traded and privately held companies.
  • Assist companies with Black Scholes calculations and other critical accounting functions.
  • Prepare monthly, quarterly and/or year-end financial disclosures for clients.
  • Research and cite SEC and accounting literature and write technical memos.
  • Communicate project findings, conclusions and recommendations with clients and management.
  • Perform internal control design and process testing for Sarbanes-Oxley compliance.
  • Actively participate in establishing internal business process for EASI.
  • Apply logic and EASI methodologies to provide recommendations and answers to clients.
  • Formulate responses to our clients on financial issues and matters.
  • Perform special project work as needed.
Key Requirements:
  • B.S. in a Business Administration, Economics, Accounting, or Finance.
  • 1-4 years of professional accounting experience (Big 4 preferred) with upward progression.
  • Expert level Excel skills.
  • Strong analytical and independent problem solving skills.
  • Excellent written and verbal communication skills.
  • Ability to work well in a collaborative environment.
  • Strong organizational skills required to successfully lead in a fast-paced work environment.
  • CEP Certification ideal (Certified Equity Professional), otherwise attainment of the CEP Certification following employment.

To Apply:  Please visit https://hiring.accolo.com/jobs/Roseville/California/Accounting_Service_Manager/352648776/job.htm

Posted:  December 16, 2014
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EASi

Position: Client Services Manager
Location: Roseville, CA

The Client Service Manager is a key member of our customer facing outsourcing team, and plays a vital role in the delivery of our services. Working together with the team, the Client Service Manager is responsible for the day to day interaction with the client, ensuring the timely and accurate execution on all aspects of equity plan administration and financial reporting deliverables. Candidates for this position should have a strong attention to detail as well as creative problem solving skills. This individual should have demonstrated ability to successfully manage multiple client relationships, while driving high levels of client satisfaction. CEP designation will be required if not already achieved. EASi provides a generous salary, benefits, training and a fun, fast-paced work environment. The position reports to the Vice President, Administration Services.

Job Description:

  • Ensure outstanding service delivery to an assigned book of clients
  • Interact directly with the clients, developing client-specific procedures, responding to inquiries, planning for future stock plan events, maintaining and ensuring data integrity and overseeing the administration of all functions of the equity plan administration (processing, stock issuance, settlement processing, taxation, reporting, etc.)
  • Manage and interface with applicable third-party vendors (brokers, transfer agents, etc.)
  • Serve as an escalation point for team members for support and problem resolution
  • Provide system and process training to new team members
  • Interface with cross-functional EASi team members, as needed, in delivering timely and accurate client administration services (sales, support, engineering, etc.)

To Apply: Please visit https://hiring.accolo.com/jobs/Roseville/California/Client_Services_Manager/352647597/job.htm?sourceType=15

Posted:  December 16, 2014
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MuleSoft

Position: Senior Stock Administrator
Location: San Francisco, CA

Do you want to work for a fast growing Pre-IPO company? Do you want to work with a dedicated smart group of people who are taking MuleSoft to the next level? MuleSoft is going through a period of explosive growth (both domestic and international) and we have recently opened a position for a Stock Administrator. The ideal candidate will have extensive knowledge of the stock administration function. You will be responsible for creating, implementing and managing systems that will have an impact on employees and others with equity compensation. It is critical that these systems and processes be customized to enable flexibility and rapid decision making within MuleSoft’s environment. This position also offers daily exposure to trail blazers in the integration market, thought leaders in the tech space, senior level executives, and a world-class legal team. This person will be working out of our San Francisco headquarters and will report to the General Council. Become an industry leader as we revolutionize the $500 billion dollar integration market. 

Responsibilities:

  • Within your first 30 days, you will develop a complete understanding of our current equity footprint and overall systems and processes for domestic and international entities.
  • Within your first 60 days, you will lead the project planning for the implementation of a new equity system which will involve transferring all activity from our outside service provider to an in-house system.
  • After 90 days, begin driving the new in-house equity system and have it fully implemented after 6 months of employment.
  • Experience successfully building out and transitioning an organization from Pre-IPO equity comp packages, through RSU distribution and ESPP offerings.
  • Manage all equity-related employee communications, including education and year-end tax reporting; review communication materials as necessary.
  • Ongoing, you will assist in identifying opportunities for process efficiencies and implement enhancements.
Qualifications:
  • Active CEP (Certified Equity Professional) certification.
  • Experience evaluating, implementing and operating an Equity Compensation Management Platform.
  • Accounting background with respect to all aspects of stock based compensation including SEC reporting requirements (Form 4s; 10Ks; 10Qs; Proxy filings).
  • Knowledge of financial management and cloud-based accounting systems a plus.
  • Demonstrated leadership across accounting, HR and legal teams.
To Apply:  https://hire.jobvite.com/j?aj=ob30YfwW&s=Inmail

Posted:  December 16, 2014
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A10 Networks 

Position: Stock Administrator / Equity Manager
Location: San Jose, CA

This role will be responsible for the day to day activities in the administration of our global equity programs. Minimum 5 years of relevant stock administration experience; advanced proficiency in Excel and Equity Edge Online; adept organizational, analytical and reconciliation skills; strong work ethic; team player with the ability to work independently; proven ability to work well in a deadline-driven, fast-paced, team environment; demonstrated initiative, self-motivated, sound judgment in resolving issues; effectively interact with all levels of employees; proficient written and verbal communication skills; attention to detail and solid working knowledge of Microsoft Office products.

Responsibilities:

  • Data entry into stock administration software of participant data, stock option grants, restricted stock unit grants and performance restricted stock units.
  • Coordinate stock award activities with transfer agent, brokers and stock administration service provider to ensure that trades are settled timely; reconciles DWAC instructions.
  • End-to-end processing of grant issuance.
  • Processing employee option exercises, restricted stock releases and 10b5-1 transactions with broker and/or transfer agent.
  • May also include monthly, quarterly and yearly reconciliation between HR, Payroll, transfer agent, broker and third party stock administration software.
  • Process all stock option, RSU and ESPP transactions for global workforce and tax payments associated with each transaction.
  • Perform quarterly and annual ISO disqualifying disposition reporting.
  • Create and generate system reporting for accounting, tax (federal, state and local) and legal filings, as needed.
  • Support quarterly and year-end audit by creating necessary reconciliations and reporting for internal team and external auditors.
  • Prepare and distribute year-end tax statements related to equity transactions.
  • Provide excellent customer service to all levels of employees acting as first level responder to employee questions
  • Assist with daily and monthly reconciliations
  • Coordinate the opening and closing of the company trading window
  • Prepare equity grants and supporting documentation
  • Correspond with global payroll providers to report trades and RSU vesting details
  • Respond to ad hoc requests from HR, payroll, legal, and accounting
  • Coordinate with outside and local counsel to ensure that all International tax and securities filings related to Equity are completed in a timely and accurate manner.
  • Respond to employee inquires and coordinate with internal teams and vendors as appropriate to resolve issues.
  • Review and provide accurate reports to internal customers (Finance, Legal, Payroll, and Human Resource teams)
  • Assist in processing and reconciling moneys coming from and going to the third party stock administrator. This includes, but is not limited to moneys related to taxes collected from RSUs vesting and stock option exercise proceeds.
  • Processes restricted stock awards and issuances and tax payments associated with each grant.
  • Reviews equity grants to ensure they are granted in accordance with Equity Plan documents.
  • Provide compensation related information for the Company’s Quarterly and Annual SEC Filings.
  • Responsible for SOX compliance as it relates to stock plan matters and assist internal and external auditors by compiling information required for testing and compliance.
  • Maintain stock ownership information for executive officers and directors. Information to be used for Section 16 Form 3, 4 and 5) and proxy reporting.
  • Tracks monthly equity plan activity and prepares entries to record the activity in the Company’s financial statements.
  • Assists payroll department with monthly reconciliation of equity activity.
  • Reconciles equity and related accounts on a monthly basis between stock plan record keeper and transfer agent.
  • Works with Payroll department to reconcile taxable equity activity per the stock plan record keeper and the transfer agent to associate payroll records on a monthly basis.
  • May work on other complex projects utilizing independent decision and judgment.
  • Participates in special projects and performs additional duties as required.

Education:

  • Bachelor's degree required.
  • CEP Designation
To Apply: Please submit your resume on A10 Networks Careers - Current Opening: https://www.a10networks.com/about/careers-main.php?jvi=otxvZfwe,Job

Posted:  December 8, 2014
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SMART

Position: Equity Administrator
Location: Fremont, CA

The Senior Equity Administrator will report to SMART’s General Counsel and will be responsible for the day-to-day administration of SMART’s equity compensation programs and will assist and support the legal department and other Executive management. Responsibilities include processing equity transactions in compliance with current rules and regulations, interfacing with key internal and external business partners, providing accurate information for regulatory reporting and providing quality customer service to employees globally with regard to their equity compensation related transactions. Will also provide some administrative support to CEO, COO and General Counsel .

Responsibilities:

  • Administer all the Company’s equity programs and maintain detailed record keeping of equity data using E-Trade and Equity Edge Online software.
  • Ensure all participants’ equity plan transactions are correctly processed and settled in a timely manner; maintain Equity Edge database, work closely with Legal, Finance, HR, Payroll, Tax to address issues or changes in the equity plans and related administration processes.
  • Provide timely and accurate reporting to support SMART’s audit and regulatory needs.
  • Help reconcile share plan activity and cap tables.
  • Interface/manage the vendor relationship with the equity administration system provider.
  • Be the subject matter expert in regard to all forms of equity instruments which could include options, ESPP, RSU/RSAs, SARs etc.
  • Assist with stock communication and employee education as necessary.
  • Coordinate travel arrangements for Executives.
Qualifications:
  • BA/BS Business or Finance/Accounting or equivalent work experience.
  • Five plus years of stock administration experience. Experience in both Private and Public companies.
  • Solid understanding of equity plans and functional knowledge of FAS123R.
  • Strong working knowledge of Equity Edge Online.
  • Knowledge of international rules and regulations regarding equity awards preferred.
  • Ability to work under pressure in fast paced environment and to maintain confidentiality.
  • CEP Designation highly desirable.
  • Corporate paralegal with law firm experience highly desirable.
  • Strong Excel skills preferred.
  • Section 16 reporting experience preferred but not required.
  • Strong working knowledge of Microsoft Word, Excel & PowerPoint & Outlook.

To Apply: Send resume and cover letter to lorelei.poulton@smartm.com.

Posted:  December 8, 2014
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eBay

Position: Sr. Stock Plan Analyst
Location: San Jose, CA

eBay is currently seeking an Senior Stock Plan Analyst who possesses 5-8 years of Stock Administration experience within a large public company. This individual will work with the Global Stock Plan Services team and be primarily responsible for day-to-day operations of eBay’s broad-based stock option and employee stock purchase plan programs.

Shared responsibilities include but are not limited to:

  • Processing of RSU releases in Equity Edge Online
  • Processing of new hire employee data including on-going maintenance of data
  • Providing excellent customer service to employee questions on RSUs, stock options, ESPP, and insider trading on a global basis
  • Administering the employee stock purchase plan including enrollments, withdrawals, and purchases with Global Stock Plan Services team
  • Maintaining integrity of data in Equity Edge database and completing regular quarterly audits
  • Ensuring and maintaining SOX 404 Compliance; working with internal and external teams to ensure successful audits
  • Periodic reporting for all employees with internal partners including Tax, HR, Payroll, Accounting
  • Assisting with the development and implementation of procedures and practices to better enable efficiency, accuracy and timely processing of equity
  • Ability to prioritize and handle multiple projects within Global Stock Plan Services team
  • Communicating and updating blackouts periods to all employees; providing regular updates to employees regarding eBay’s Insider Trading levels
Job Requirements
  • Candidate must demonstrate excellent communication and organization skills and the ability to effectively collaborate with others
  • 5-8 years of Stock Administration experience within a large public company
  • Excellent written and verbal communication skills
  • Strong analytical and problem-solving abilities
  • Highly organized and detail-oriented
  • Ability to prioritize and multi-task successfully in a fast-paced environment and demanding work environment
  • Demonstrate flexibility, a high degree of accuracy, strong working knowledge of Equity Edge Online Platform
  • Ability to work independently and as a team player
  • Results-driven with ability to successfully coordinate cross-functional teams and service providers
  • Bachelor’s degree required
  • Proficient in MS Office applications with advanced Excel skills
  • Completion of Certified Equity Professional (CEP) Level 1 or higher required
  • Bachelors Degree Required

To Apply: Apply at www.ebaycareers.com and search for Requistiion number 108942BR-1

Posted:  November 24, 2014
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Western Digital

Position: Stock Plan Administrator
Location: Irvine, CA

Works with supervisor and colleagues to administer employee stock plans. Processes transactions with broker for employees exercising options; initiates option grants for new hires. Answers employee questions and resolves problems regarding stock options, SAR and the Employee Stock Purchase Plan. Maintains employee stock database by updating information and running monthly/quarterly reports. Prepares summary reports, grant agreements, and distribution of grant agreements and other statements.

Essential Duties and Responsibilities

  • Assists the Stock Plans Administration Group in administering the Company’s Stock Plans Administration Program including the following:
    • Grant processing
    • Record keeping
    • Option and SAR Exercise processing
    • Terminations/cancellation processing
    • Prepare routine accounting, payroll and tax reports
    • Prepare audits and reconciliation reports
    • Process transactions with the broker for employees exercising options
    • Answer domestic and foreign employee questions and resolve problems regarding stock option grants and ESPP
    • Prepare summary reports
    • Prepare and distribute grant agreements, tax documentation, etc.
    • Maintain and file Stock Plans Administration files
    • Maintain the Stock Plans Administration Intranet portal
    • Sending and tracking ESPP/ISO disposition surveys
    • Managing ESPP enrollment records and enter withdrawals
    • Order office supplies for Stock Plans Administration
Qualifications
  • To perform this job satisfactorily, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience
  • Bachelor’s degree
  • 1-2 years of related experience
  • CEP designation or participation in the CEP Program required

Skills/Knowledge

  • Equity Edge Online
  • MS Office, MS Access is a plus
  • Strong mathematical skills is a plus
  • Ability to apply principles of logical thinking to a wide range of intellectual and practical problems. Deal with nonverbal symbolism (formulas, scientific equations, graphs, etc.). Work with a variety of abstract and concrete variables
  • Maintain confidentiality
  • Communicate effectively, both orally and in written form, with all levels of the organization
  • Works on assignments involving concrete and abstract variables that are semi routine
  • Exercise independent judgment and discretion
  • Follows departmental and organization policies and procedures
  • May recommend changes to policy, procedure and practice
  • May recommend alternative solutions to business issues

To Apply: Apply directly online at careers.wdc.com to job ID# 09452

Posted:  November 24, 2014
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Zynga

Position: Sr. Stock Administrator
Location: San Francisco, CA

Responsibilities

  • Manage daily RSU releases and option exercises
  • Work closely with accounting to manage the FAS 123R calculations and reporting
  • Reconcile share count and capitalization on a monthly basis
  • Interface with employees regularly regarding their equity status
  • Develop and roll out employee education programs
  • Coordinate projects w/ Legal, HR, Payroll, Accounting, Finance
  • Manage record keeping of equity files
Requirements
  • Minimum 4 years of experience in administering Restricted Stock Units, ISOs, NQs, and ESPP
  • Completion of Level 2 of CEP Program minimum
  • 4 year college degree
  • Experience with Morgan Stanley Sapphire platform is preferred
  • Strong Excel Skills
  • Solid communication skills
  • Strong understanding of the requirements of ASC 718 Share-Based Payments (stock comp)
  • Experience w/ Executive Compensation Disclosure requirements

To Apply: http://hire.jobvite.com/CompanyJobs/Careers.aspx?nl=1&k=Apply&j=oXNJZfwc&s=School

Posted:  November 24, 2014
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Tableau Software

Position: Stock Plan Adminstrator
Location: Palo Alto, CA

What You'll Be Doing...

As our Stock Plan Administrator, you will take charge of our stock administration program, improve processes and be a resource for the entire company. Some of the things you'll be doing includes...

  • Administer the company’s equity programs and maintain daily record keeping of equity data using the company’s equity administration platform
  • Ensure all participant equity plan transactions are correctly processed and settled in a timely manner
  • Assist with the administration of 10b5-1 plans and maintain insider trading status listings internally and with outside vendors
  • Prepare Section 16 filings (Form 3,4 & 5)  
  • Assist with roll-out of stock plans to new countries and ensure regulatory compliance (tax, securities laws and other applicable rules and regulations)
  • Work with internal and external auditors and the Finance team for quarterly reviews, year-end audits, and Sarbanes-Oxley (“SOX”) audits of procedures and controls as needed
  • Assist with the development of employee education and reference materials; maintain and update the internal employee intranet
  • Serve as the direct point of contact for employees regarding all aspects of equity compensation and facilitating employee questions and issues
  • Perform other ad hoc duties to the stock administration as requested
Who You Are...
  • Energy and Enthusiasm.  Positive, self-directed work style and thrive in a fast paced environment
  • Data Rock Star. You are a master with Excel
  • Experienced.  Two or more years of experience in stock administration. International equity experience preferred, CEP (Level I or higher) and experience with different equity platforms in both private and public companies are a huge plus
  • Detail oriented.   Superior written and verbal communication and attention to detail 
  • Domain.  Working knowledge of ISO, NQs, RSU and ESPP equity vehicles 
To Apply:  Please visit http://tbe.taleo.net/NA11/ats/careers/requisition.jsp;jsessionid=750FCEF957B5500991750C0D4B3E3330.NA11_primary_jvm?org=TABLEAU&cws=1&rid=1002

To learn more about Tableau’s culture, please visit:http://careers.tableausoftware.com

Posted:  November 19, 2014
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E*TRADE

Position: Manager, Executive Services
Location: Alpharetta, GA

The Executive Services Manager is responsible for the direct oversight and supervision of the Platinum Executive Services Specialist / Relationship Manager (PES / RM) daily activities including; inbound/outbound calls, business development, 10b5-1 plan administration and high value client book management. This person is responsible for ensuring the team is providing a concierge experience to executive level corporate services’ participants, while achieving asset growth / retention / satisfaction targets and operational efficiency. The candidate must stay abreast of rules and regulations that govern Rule 10b5-1, Section 16 / Rule 144 insiders, and work closely with senior management to implement best practices to ensure compliance. The ideal candidate must be able to effectively communicate with senior level executives and key decision makers of E*TRADE’s corporate client base.

Responsibilities

  • Effectively manage the process for facilitation, design, implementation, trading, and daily monitoring of executive client 10b5-1 Trading Plans · Develop a high performing concierge team through mentoring, coaching and motivating.
  • Manage the employment, career development, training, performance, compensation and motivation of the Platinum Executive Services / 10b5-1 team.
  • Provide leadership to ensure the team delivers a high level of satisfaction for Corporate Services clients / executive level participants and meet all departmental goals.
  • Establish strategic direction on operations, policy, and program development.
  • Monitor work procedures and productivity of the Platinum Executive Services Group.
  • Work effectively with demanding Stock Plan Administrators, General Counsels and key decision makers.
  •  Handle Corporate Services Clients / executive level participants escalated issues to final resolution.
  • Ability to interact with clients on an advanced level regarding sales activities, account information, procedures, systems, and our expanding range of financial services products.
  • Maintain daily interaction with corporate optionees surrounding option exercises, sales and related administration
  • Be comfortable and effective discussing financial needs with highly affluent individuals on daily basis
Requirements
  • Series 7 and 66 REQUIRED
  • Series 24 preferred. Must obtain within 90 days of appointment.
  • Must become certified with CEE within three months, CEP Level 1 within 12 months
  • CEP Level 2 within 18 months and CEP Level 3 within 24 months.
  • Education or Training Equivalent to: BA/BS
  • Strong familiarity with Rule 144 and 10b51 plans
  • 5-7 years experience in a demanding financial sales environment with proven results, including at least 3 years management experience. 
  • Outstanding presentation, negotiation, oral and written communication skills.
  • Strong ability to build relationships—both internally and externally.
  • Positive and professional customer service attitude and capability.
  • Advanced knowledge of the securities industry including corporate equity compensation plans.
  • Thorough understanding of all E*TRADE FINANCIAL product, service and advice offerings. Ability to engage business partners in other departments to work collectively to exceed Corporate client and senior executive unique demands, while strengthening the overall corporate relationship by delivering a high level of satisfaction for Corporate Services Clients / executive level participants.

To Apply: email gabriel.mancuso@etrade.com or call 201-499-0763

Posted:  November 17, 2014
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Red Hat

Position: Senior Analyst, Equity Compensation
Location: Raleigh, NC

At Red Hat, we connect an innovative community of customers, partners, and contributors to deliver an open source stack of trusted, high-performing technologies that solve business problems. We’re a billion dollar S&P 500 company offering solutions from Linux to middleware, storage to cloud, together with award-winning global customer support, consulting, and implementation services. Senior Analyst, Equity Compensation This professional will be responsible for the implementation and ongoing management of global incentive equity compensation programs and will have the opportunity to gain meaningful exposure to our business and grow as an integral member of the equity compensation team. This role requires effective interfacing with key business partners in payroll, accounting, tax, financial reporting, human resources, and legal, as well as the executive team and board of directors.

Responsibilities

  • Ensure equity awards are administered in accordance with the terms and conditions of the awards, the governing stock incentive plans, and internal processes and procedures.
  • Partner with HR, Accounting, Payroll, Tax, Legal and the third party stock plan administrator to develop and enhance procedures associated with stock awards.
  • Establish and maintain control procedures associated with stock plan administration.
  • Manage the day-to-day relationship with the third party stock plan administrator.
  • Develop employee education and communication materials.
  • Ongoing review and updates to all internal procedure and control documentation with regard to the management and administration of all stock incentive plans.
  • Assist in the preparation of reports for management and the Compensation Committee.
  • Manage the ongoing administration of employee, executive and Board of Director stock programs, including implementation of new programs.
  • Work closely with third party stock plan administrator, Finance, Accounting and Legal to manage vendor system upgrades and enhancements, ensure plans are in compliance with plan design elements and service levels are satisfactory.
  • Manage quarterly equity grant and vest processes (RSAs, RSUs, DSUs, PSUs and stock options).
  • Direct the company's transfer agent in matters related to stock incentive plans, such as plan reserve maintenance, restricted stock issuance, book entry accounts and releases and maintain share balance reserves for all company stock plans.
  • Assist with securities matters, including proxy statement, 10b5-1 plans and Section 16 filings.
  • Develop and deliver timely communications related to stock awards, including grant notification, terms and vesting events.
  • Generate equity transaction information for US and non-US reporting and distribute to respective teams.
  • Assist with audits, reviews and SOX 404 compliance.
  • Work with internal and external tax and legal advisors on global equity matters.
  • Lead cross-functional teams on equity-related projects.
  • Be subject matter expert on interface files between Red Hat and third party stock plan administrator.
Requirements
  • At least 5-7 years of public company equity compensation experience in-house
  • Bachelor’s Degree in Business, Finance, Accounting, Economics or related field
  • Detail-oriented, organized, able to multi-task in high-tech, fast-paced growth environment
  • Prior experience with international stock plan administration
  • Prior experience with automated interface files to and from third party stock plan administrator
  • Excellent verbal and written communication skills
  • Ability to develop report metrics focused on identifying indicators for future improvement opportunities
  • High proficiency with spreadsheets is a must (including advanced functions)
  • Experience with stock plan vendor systems, Fidelity stock plan vendor software a plus
  • Knowledge and experience with progressive equity compensation plan design, administration and best practices
  • Strong project management/leadership experience
  • Superior analytical skills in fact finding and problem resolution
  • Strong working knowledge of Tax, Accounting, Payroll and/or HR programs relating to equity compensation
  • Knowledge of SOX requirements for controls and compliance
  • Strong analytical skills and organizational skills with the ability to set priorities and meet deadlines
  • Functional knowledge of US securities laws and reporting requirements applicable to equity-based incentive plans, including Section 16 reporting
  • CEP Level II, or enrolled in November 2014 Level II exam, with continuing enrollment in program

To Apply: Please apply online.

Posted:  November 3, 2014
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Talentburst

Position:  Senior Compensation Manager
Location:
San Jose, CA

Responsibilities

  • Performs activities to develop, implement and administer compensation plans, policies and programs (e.g. annual focal review process, quarterly/annual incentive plan process, global sales compensation plans, etc.).
  • Audits jobs for content and qualifies job descriptions reflecting job responsibilities, activities, duties and requirements.
  • Develops and/or participates in compensation surveys to collect and analyze competitive salary information to determine company's competitive position.
  • Reviews proposed salary adjustments (e.g. merit/promotional increases, lump sum payments, market adjustments) for conformance to established guidelines, policies and practices.
  • Recommends corrective or alternative actions to resolve compensation-related or market based issues with base salary, incentives and/or related allowances.
  • Reviews requests for new or revised jobs classifications to determine appropriate salary grade assignment/compensation plan.
  • Formulates recommendations regarding management/development of company salary structure, FLSA exemptions, job revisions and organizational structures. Reviews existing and proposed statutory requirements governing compensation administration and recommends appropriate courses of action.
  • May prepare special initiatives, studies and recommendations on subjects such as incentive compensation, sales commission plans or recognition programs
  • Review of local salary ranges, increase recommendations by country/region, review of mandatory salary increase requirements, salary budgeting, work with leading compensation planning vendors to ensure accurate market information.
  • Work with staff to establish and maintain a comprehensive job family and current job descriptions, allowing for a strong career path for employees across all organizations and regions
Skills
  • 5 to 8 years of experience managing and administering compensation and/or equity based programs, policies and processes.
  • Certified Equity Professional (CEP) and/or Certified Compensation Professional (CCP) are preferred.
  • Strong analytical and problem solving ability is required.
  • Strong project management ability and experience is required.
  • Expert level user Excel skills.

To Apply: Please email Shivang.rajpal@talentburst.com

Posted:  November 3, 2014
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