Santa Clara University

Bursars Office

Financial Terms and Conditions 

What are Terms and Conditions?

All students are required to accept the financial terms and conditions outlined by the University in order to continue their enrollment at SCU. Students will be prompted to accept the terms and conditions, on an annual basis, upon their login to eCampus. Students will not have any access their Student Center until they have read and agreed to the information contained on the page(s) prompted. Students are basically agreeing to pay for services rendered by the University and to abide by all policies and procedures as published.

Why do students have to do this?

Students assume full financial responsibility once they cross over to college life, regardless of who pays the bill on their behalf. Students become the "borrower" for all educational debt charged to their student account and we want to ensure they understand the responsibilities and deadlines associated with enrollment. Documents have to be completed, procedures followed, enrollment and payment deadlines met, and loans have to be repaid or consequences can be severe. Knowledge is key to preventing unnecessary actions.

How can students stay informed of their responsibilities?

  •  READ emails sent by student service offices regarding important deadlines.
  •  Review the Financial Information chapter in the official Student Bulletin.
  •  Be aware of the refund policy and deadlines for dropping courses or withdrawing from the University.
  •  Keep informed via the Bursar Office website. There are monthly hot topics/checklists to review and an annual calendar with important deadlines to help you.

If you would like more information or do not agree with Santa Clara’s financial responsibility requirements, please contact Enrollment Services Center at 408-551-1000 or email

The following is the information students will agree to:

Terms and Conditions

Students assume responsibility for all costs incurred as a result of enrollment at Santa Clara University. It is the student’s responsibility to be aware of their account balance and financial aid information, and maintain current valid address information at all times to ensure receipt of all University correspondence in a timely manner.

The tuition status of an undergraduate student is determined at the end of the late registration period. No adjustment is made to tuition charges for enrollment changes after the end of the late registration period, unless the student withdraws from the University.

The tuition status of a graduate student is determined by the date the course is dropped or the date in which the student withdraws from the University.

Students who drop courses or withdraw from the University are eligible for a refund of tuition charges according to the University’s refund policies. The effective date used to determine any refund of tuition is the date on which notification of withdrawal is received by the Office of the Registrar, not the last date of attendance by the student. Neither dropping all courses via e-campus nor informing an individual faculty member, an academic department, or the Dean’s Office constitutes an official withdrawal from the University. The official date of withdrawal from the University cannot be backdated prior to the date on which the student submits the applicable withdrawal form or notification to the Office of the Registrar.

Late Payments: Please note the following policies regarding late payments and delinquent accounts:

  • Accounts remaining unpaid by each month’s payment deadline are subject to a late payment fee. Loan funds or any other sources of financial aid not reflecting on a students account by the payment deadline are also subject to late fees. Therefore, all loans should be applied for prior to July 1 to help ensure timely receipt.
  • All accounts must be paid in full in order for students to enroll in succeeding terms or to receive copies of certificates, diplomas, and transcripts.
  • The University reserves the right to recover all costs related to the collection of delinquent accounts. In addition, delinquent accounts will accrue interest at the maximum legal rate once placed in a collection status.
  • The University reserves the right to cancel the registration of any student if a balance due from a previous term remains unpaid at the start of a subsequent term.


Tuition Insurance Protection

Students and their families may protect themselves against financial loss due to an unexpected withdrawal from the University for medical reasons by purchasing tuition insurance coverage. The University has identified an insurance company, Dewar, Inc., to provide an optional tuition insurance protection plan. This plan is designed to protect against loss of funds paid for tuition should it be necessary to withdraw completely from the University during the term for medical reasons. Information on the tuition insurance plan is available from the Bursar’s Office and at Dewar's Web site,

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