ARTICLE I: NAME
The name of the organization is the Alumni Association of Santa Clara University.
Section 2: Definitions
As used in this Constitution and also in the correlative By-Laws, the following definitions of terms shall apply unless otherwise specifically noted:
1. "The Association" shall refer to the Alumni Association of Santa Clara University."
2. The University" shall refer to Santa Clara University."
3. Alumni" shall refer to both alumni and alumnae.
4. All official titles (i.e. President, President-Elect, etc.) refer to said officers and officials of this Association.
5. "Board of Directors" or "Board" refers to the governing board of this Association.
ARTICLE II: ROLE AND PURPOSE
The role of the Association is to be the official alumni organization of Santa Clara University representing all members, as hereinafter defined in this Constitution with authority to authorize and maintain alumni groups or chapters within the memberships when such is deemed by the Board of Directors to be consistent with the goals and principles of this Association, as set forth herein.
The purposes of this Association shall be:
1. To organize, integrate, and support the alumni in an association which is intimately related to the University for the mutual benefit and support of the basic values and goals for which the University was founded.
2. To foster a spirit of loyalty and warm relationship among the graduates, former students, current administrators, faculty, and students in the University community.
3. To initiate and support activities in a cooperative spirit which will enhance and benefit the relationship between the University and the members of the Association.
4. To advance means and methods to encourage alumni to grow spiritually and socially by serving God, their neighbors, and their country.
ARTICLE III: COMPOSITION AND MEMBERSHIP
The Association shall be composed of the undergraduate alumni, those alumni of the various graduate schools of the University, and such other groups as may be authorized by the Board of Directors.
The Association shall consist of active and honorary members.
The active membership shall consist of former undergraduate and graduate students of Santa Clara University as further defined below.
1. The undergraduate alumni shall consist of those who have attended and successfully completed one academic year in an undergraduate college of the University.
2. The graduate alumni membership shall consist of those alumni who have been awarded a graduate college degree from the University in any of the various graduate programs offered by the University.
The honorary membership shall consist of the following:
1. Those who have received an honorary degree from the University.
2. Those friends and benefactors of the University whose services the Association may desire to recognize and who shall be nominated and elected by the Board of Directors upon the recommendations of the Executive Committee of the Board of Directors.
ARTICLE IV: GOVERNMENT AND MANAGEMENT
The powers and business of this Association shall be exercised and controlled by the Board of Directors.
ARTICLE V: OFFICERS
The officers of the Association shall be the President, President-Elect, First Vice President, and Immediate Past President.
ARTICLE VI: EXECUTIVE COMMITTEE
The Executive Committee shall consist of the President, President-Elect, First Vice President, and Immediate Past President, six of the elective members of the Board of Directors- two members coming from each of the three annual groups comprising the membership of the Board - and two Alumni Association committee chairpersons. These latter eight members are appointed by the President. Also, the President may invite additional members of the Board to participate in the Executive Committee meetings.
In addition, each officially approved and recognized graduate alumni group shall also have, if they so choose, a member on this Executive Committee; said member to be selected by the individual graduate alumni groups for a term of one year.
In addition to all of the above, the senior staff members of the Alumni Association office and the Assistant to the President for Alumni Relations shall be ex-officio members of the Executive Committee.
ARTICLE VII: BOARD OF DIRECTORS
The Board of Directors will consist of the officers of the Association and an elective membership as described below.
The actual number of the elective membership during any business year of the Association shall be set by the By-Laws; however, said elective membership shall consist of not less than twenty-seven persons, excluding temporary vacancies, nor more than thirty-six members. The elective membership of the Board shall be elected, by secret individual ballots, by the current membership of the Board, after a slate of candidates for election has been nominated by a committee appointed by the President. In selecting nominees, the nominating committee shall exercise due care to assure, insofar as is reasonably possible, a proper geographical, generational, gender, and racial diversity among the nominees.
In addition, the Board shall be comprised of a permanent membership of Past Presidents of the Alumni Association and the presidents of the approved and recognized alumni group or their designated representative. Senior staff members of the Association office, the Assistant to the President for Alumni Relations, and such other persons as may be designated by resolution of the Board are ex-officio members. Ex-officio members shall be non-voting members of the Board.
ARTICLE VIII: TERM OF OFFICE
The terms of office of all officers of the Association shall be one year, except in unusual circumstances, when, with his/her consent, the term of President may be extended for one additional year. Extension for such additional year must be recommended by the officers of the Association and approved by a simple majority vote of the Board of Directors. At the annual meeting of the Association, it is intended that, except for unusual circumstances, the President-Elect shall become President, the First Vice President shall become President-Elect and there shall be elected a new First Vice President.
The term of office of the elected members of the Executive Committee shall be one year. Successive terms may be served.
The term of office for the elective members of the Board of Directors shall be three years. If a position on the Board of Directors is vacated, the officers shall nominate a replacement
member for election by the Executive Committee of the Board of Directors. The term of each replacement member is limited to the term balance remaining of the vacated seat.
A member of the Board of Directors may be removed from his/her office during a term for good and proper reason. A petition for removal, setting out the reasons for the petition, signed by at least five of the elected members of the Board, shall be filed with the President in order to start the removal process. The President shall forthwith send a copy of the petition to the subject member by certified mail with return receipt requested to the last address on file for him/her in the Alumni Association. If the subject of the petition does not contest the petition by filing a response thereto, within ten days of receipt of said petition, the President shall consider that member's position vacant and shall take immediate steps to fill the vacancy by following the procedures set out in Article VIII, Section 3.
If said petition is contested, the President shall schedule a hearing for the next meeting of the Board. At said hearing, the members of the Board shall consider the petition and the response thereto in whatever fashion or manner they shall deem appropriate, by majority vote of the members present at such meeting, and they shall then immediately vote on the removal petition. A majority vote of those members of the Board then present at the meeting shall determine the disposition of the petition. If the petition is sustained, the vacancy shall then be filled in the manner described above.
ARTICLE IX: THE OFFICIAL YEAR OF THE ASSOCIATION
The official year of the Association, which shall govern the term of the office and the fiscal affairs of the Association, shall be from the date of the current annual meeting to the date of the next annual meeting.
ARTICLE X: POWERS AND DUTIES
The powers and duties of the officers and Board of Directors of the Alumni Association shall be as set forth in the By-Laws, except as specifically provided in the Articles.
The Board of Directors shall have the sole power to fix dues of this Association, levy assessments, and otherwise provide for the raising of funds among the alumni of Santa Clara for use of underwriting Association programs and expenses.
The Board of Directors shall have the authority to adopt By-Laws for the purpose of carrying out the provisions of the Constitution and shall also have the power, by vote of two-thirds of the members present at a meeting called for the purpose, to amend the By-Laws in such manner as may be deemed necessary; provided, however, that the By-Laws appended to this Constitution shall go into effect contemporaneously therewith, subject to the future exercise of authority conferred upon the Board under this Article.
The Board of Directors shall have the authority to create chapters for the purpose of more efficient administration of the business and affairs of the Alumni Association. The Board of Directors shall also have the authority to withdraw recognition from chapters when deemed necessary. The President shall, as directed by the Board of Directors, promulgate a list of the chapters, together with their respective boundaries or composite membership. Chapters may be formed on the basis of (1) geographical location, (2) academic specialty, (3) by reason of ethnic background; however, the purposes and goals of all chapters must always reflect the basic values and goals for which the University was founded and the Association was created.
The Executive Committee shall have the power to act on behalf of the Association between meetings of the Board of Directors.
ARTICLE XI: CHANGES IN THE CONSTITUTION EFFECTIVE DATE AND AMENDMENT
The Constitution, as amended, shall be effective upon adoption by the membership of the Board of Directors of the Association and by ratification, in writing, by the President of Santa Clara University.
This Constitution may be amended by a two-thirds vote of the members of the Board present at any meeting of the Association, provided the amendments or amended form of the Constitution shall have been sent in writing to all members of the Board of Directors of the Association. Said notice shall be sent at least thirty days prior to the meeting at which the amendments are to be considered. This notice shall be sent to the address currently on file in the Association office.
This notice requirement may be waived by a two-thirds vote of the total elective membership of the Board.